NZLARPS National Committee quarterly summary October 2019

NZLARPS National Committee quarterly summary October 2019

The NZLARPS National Committee doesn’t formally meet, and instead conducts business through its Diatribe forum. As a result, we don’t publish formal minutes. Instead, we have decided to provide a quarterly summary of business.

Matters discussed
Since July the National Committee has:

  • Continued planning the 2019 AGM
  • Approved the usual redistribution of funds to regions (motion below).
  • After seeing the annual financial statements, learned that we had exceeded the GST registration threshold and need to register for GST by October 19 2019. The committee is currently working through the details of this, but it will require us to charge GST on sales and issue tax invoices for them, and keep tax invoices and receipts. Ticketing systems such as EventBrite and LilRegie will do GST for us automatically, and this should ease the burden on projects significantly, but we will need to work out a way to do it for memberships. We will be contacting projects with details as we work them out.
  • Received a report on Facebook advertising for larps. Ryan has run a very successful advertising campaign for Sanctuary, the larp attached to the Auckland Larp Faire, which has attracted a lot of new larpers. Targeting popular tabletop rpgs, cosplay and historical reenactment seems to work well, and he estimates the cost of attracting a new player at $7. Based on response rates, he estimate the potential pool of larpers in Auckland at ~800 people. The cost compares very well with Wellington’s Armageddon campaign, and is a lot less effort.
  • Received a further update on membership numbers in the Greater Waikato region. Membership is still low, the memberships of all former committee members have expired, and there seem to be no plans to hold an AGM. Dealing with this will be a matter for the new committee.
  • Received an update about Diatribe’s domain name, which Craig has been keeping alive for us. His preference is to turn it over to NZLARPS, and we’re working through the details on this.
  • Received safety guidelines on larp archery from the committee which had been formed to discuss them. They are now on the NZLARPS website here
  • Mel got interviewed by Radio New Zealand. You can listen to it here.
  • Received an update on changes to the Register of Incorporated Societies. Maintaining the register will now require a RealMe login, though there will be a backup capacity to file manually.
  • Manually filed an old constitutional amendment correcting cross-references in the regional committees section. This was passed when the Code of Conduct was introduced in 2012, but omitted from the filing at the time. Details here.

Motions passed

  • 2019-2 (5 September 2019): That we distribute funds to regions (at a rate of $10 per member on 1 October 2019). 4 in favour (Malcolm, Courtney, Brooklynne, Mel)