Notice of NZLARPS AGM 9 October 2018

[IdiotSavant]

NZLARPS will be holding its national AGM at 6pm on Tuesday the 9th of October, at the Ministry of Health, 133 Molesworth St, Thorndon, Wellington.

The venue requires someone to let you in, so it is best to assemble outside from 5.30pm.

The national AGM will be followed immediately by the Wellington regional AGM at around 6:45. Auckland will be holding their regional AGM on the same night, and may be able to participate by Google hangouts.

AGENDA

• Acceptance of last year’s AGM minutes
• Approval of accounts
• Reports from committee
• Election of returning officer
• Election of the new national committee

Electronic ballots for voting will be emailed out on October 2, after committee nominations have closed. We need 30% of the membership to participate in order to make quorum, which at present is 35 people. I urge everybody to attend or to vote online.

FURTHER INFORMATION ON BUSINESS:

Acceptance of last year’s AGM minutes
The minutes taken at last year’s AGM are available here:

2017-10-3 National AGM minutes

Approval of Accounts
Accounts for last financial year will be posted by Tuesday in the NZLARPS forum on Diatribe:
http://diatribe.co.nz/c/nzlarps

Reports from committee
These will be given at the meeting. Additional material may be posted in the NZLARPS forum on Diatribe.

Election of returning officer
The meeting will need to elect someone to count the votes, including electronic votes. Nominations will be taken from the floor.

We will be using SurveyHero for online voting this year, so the job will be a lot less onerous.

Election of the new national committee
A nominations thread for the national committee is open here:

NZLARPS AGM 2018: National Committee Nominations **CLOSED**

NZLARPS will be holding its AGM in mid-October, with a current expected date of October 9. Part of the business of the AGM is to elect a committee for the upcoming year. We are therefore calling for nominations for committee. Based on the AGM date, the closing date for nominations is 18:00, October 2, 2018. The gap is to allow time for online or email voting. Every candidate for committee must be proposed and seconded by two members, but they do not themselves need to be members at the time of…

Nominations close on October 2, 2018. Self-nominations are permitted, and please nominate or second anyone you would like to see on the committee. We encourage all members to take an interest in the management of the society.

REGIONAL AGMS

As noted above the Auckland and Wellington regional general meetings will be held on the same evening. Information on the Auckland RGM can be found here:

Auckland NZLARPS AGM 2018: Auckland Committee Nominations

NZLARPS will be holding its AGM in mid-October, with a current expected date of October 9. Part of the business of the AGM is to elect a committee for the upcoming year. We are therefore calling for nominations for Auckland committee. If you wish to find details for the NATIONAL AGM they can be found NZLARPS AGM 2018: National Committee Nominations and 2018 AGM: Call for business. Calls for Wellington nominations are here Wellington AGM Call for Nominations Based on the expected AGM date, the …

Wellington AGM Call for Nominations 2018 **Closed**

Not technically my job but I’m here now and we may as well get this party started! I nominated myself for National, but I’m gonna make one of you all nominate me for Wellington if you want me, I’m allowed to be contrary on occasion. But I would like to take this opportunity to encourage ANY and ALL people who would like to contribute to Wellington larping to throw their hat into the ring. It’s valid to nominate yourself, you don’t need to sneakily ask someone to nominate you. We have a really…

The South Island region will hold its RGM early, on Sunday 7 October. Details are here:

Announcement of South Island AGM 2018

The NZLARPs South Island branch will be holding its AGM on Sunday 7th October at 6 PM. The location will be posted in this thread when known; there will be one location in Dunedin and one in Christchurch, and they will be connected by Discord voice and/or video chat. If you have any business you wish to propose, please email the regional secretary at southisland.secretary@nzlarps.org or post it in this thread. If you have any constitutional amendments to propose, please send those through to th…

The Greater Waikato region has yet to set a date for its RGM.

[u_ne_korn]

The Online plan is I log into the national Presidential google hangouts account and you all join in the chat. The address is nzlarps@gmail.com

When we switch to the regional AGMs, we’ll turn off the presidential account and the regions will do whatever they like to make the AGM happen. The venue was chosen for having accessible wifi as well as being in the city

My backup plans involve discord and my phone.

It would be great if a few back-up laptops could come along as well, for doing the voting and so on.

[Adrexia]

I don’t think that is a place to join, its just the contact you can bug to give you the link to the call.

But once the call starts, there will be a url. I think you can also arrange a link in advance via google calendar.

Edit: I’ve just tested this, and it does create a link to a hangout if you want to share it in advance @u_ne_korn?

[Ants]

Please find enclosed the draft financial reports for the 2017-18 FY

NZLARPS 2017-18 Financial Statements

[IdiotSavant]

E-ballots have now been sent to all members. We’re using SurveyHero, since it meets our needs for a robust secret ballot. You can only vote once, and we can’t tell which way you have voted.

Please vote by 6pm on Tuesday, 9 October.

[IdiotSavant]

Google hangout link (requires google sign-in):

Google Hangouts