Hey Everyone
Just a reminder that the National AGM and the Wellington AGM have been delayed until Next week, Wednesday 26th September. It will be at 7pm at 40 Boulcott Street in Wellington (Dompost Building).
If you are in Wellington please turn up, if not please vote via email. It’s important everyone has their say, and we also need the numbers for Quorum.
The email address is:
Nzlarps2012agm@gmail.com
A returning officer will be elected at the meeting and will be the only person able to see the votes.
There are 2 areas to vote on:
b The election of Officers[/b]
For each position you can choose to vote for the candidate, to abstain and cast no vote, or a vote of no confidence.
National President: Scott Kelly
National Secretary: Ellen Boucher
National Treasurer: Anna Klein
National Marketing Officer: Michelle Burt
Information Technology Officer: Ryan Paddy
b The Motions for changes to the constitution[/b]
There are 7 motions to vote on, and Motion 1 also has 2 options. For each motion you can vote Yes, No or abstain. For Motion 1 please indicate which option you are voting for.
Motion 1 - Option A
That Section 26 be amended with the addition of the following clause “The project subcommittee for any project has the right to exclude any person from participating in that project if they believe that person to be a detriment of the smooth and safe running of that project, however they may not exclude anyone for reasons that would be unlawful under the Human Rights Act 1993.”
Motion 1 - Option B
That Section 26 be amended with the addition of the following clause “The Project subcommittee for any project has the right to exclude any person from participating in that project for any reason they see fit, however they may not exclude anyone for reasons that would be unlawful under the Human Rights Act 1993.”
Motion 2
That Section 26 be amended with the addition of the following clause “The project subcommittee agrees to abide by any ruling made by the national committee in regards to disciplinary actions the society has undertaken.”
Motion 3
That Section 26 be amended with the addition of the following clause “The society reserves the right to decline any requests for resources a project makes if the project is found to be in breach of the intents and rulings of the society or taken action that would bring the Society into disrepute.”
Motion 4
That Section 27 be amended with the addition of the following clause “The national committee reserves the right to remove affiliation from any organisation if it is found to have taken actions that are in breach of the intents and rulings of the society or taken action that would bring the Society into disrepute.”
Motion 5
That Section 9 be amended with the addition of two new clauses that read:
(a) A former member who has withdrawn after being invited to do so
under this section, or who has been expelled, may not
(i) be given access to society resources; or
(ii) attend any meeting, event, or Project of the Society.
(b) The prohibitions of clause (a) above may be waived by the
National Committee subject to such conditions as it sees fit.
Motion 6
Section 19 is amended with the addition of the following clause: "Each position must be held by a separate individual."
Section 20 is amended with the addition of the following clause: "Each position must be held by a separate individual."
Section 21(a) is amended with the addition of the following clause: "In the event of someone being elected to multiple National positions, they must choose which one to retain and the others filled by the next highest candidate if there is one."
Section 21(b) is amended with the addition of the following clause: “In the event of someone being elected to multiple Regional positions, they must choose which one to retain and the others filled by the next highest candidate if there is one.”
Motion 7
That a new section 10 entitled “Code of Conduct” be added reading:
- Code of Conduct
“(a) The national and regional committees retain the right to take disciplinary actions against any attendee of a project of the Society for any breach of the following expected level of conduct:
(i) Financial: Attendees and organisers of any NZLARPS project are expected to pay all game fees and debts related to larping activities promptly.
(ii) Legal: Attendees and organisers of any NZLARPS project are required to abide by all New Zealand laws, and any local by-laws while participating in projects of the Society in any way.
(iii) The Public: Attendees and organisers of projects are expected to treat the public with respect, do their best to show the Society in a good light and to not bring the Society into disrepute.
(iv) Venues: Attendees and organisers are expected to look after the venues, abiding by all rules, avoiding damage to buildings and the environment and clean as required.
(v) Behaviour: Attendees and organisers will treat each other with respect, including respecting each other’s privacy and avoiding discrimination, sexual harassment, bullying and personal attacks.
(vi) Health and Safety: Project owners are expected to take all reasonable care to look after the safety and well-being of their attendees. Attendees are expected to assist in this by notifying project owners of any known issues or conditions, and by not placing themselves in dangerous situations or endangering others.
(vii) Children: Project owners and adult attendees will take special care of attendees aged under 16 years. They will respect young people’s right to personal privacy at all times especially in regards to sleeping, changing of clothing, bathing and ablutions. Where reasonably possible young attendees will not be left alone with adults other than their parents or legal guardians, they will remain within sight of at least two adults. Attendees will take care not to provide alcohol or cigarettes to people who are under age.”
“(b) Such disciplinary action may include:
(i) a requirement that future attendance at any Project be subject to a plan for managing or mitigating any risk of a future breach of the Code of Conduct. Such a plan must be approved by that Project’s subcommittee, and by the relevant regional committee; and/or
(ii) in serious cases, expulsion from the Society in accordance with section 9.”
And that following sections (and references to those sections) be renumbered accordingly
Thank you for your time.
Scott