NZLARPS will be holding its AGM at 7pm on Wednesday 18th of October. The meeting will be held at 80C Woodglen Road, Glen Eden. It will be followed immediately by the Auckland regional AGM at 7:30pm. Wellington will be holding their regional AGM on the same night, and may be able to participate by Google hangouts.
AGENDA:
- Acceptance of last year’s AGM minutes if available
- Approval of accounts
- Reports from committee
- Election of returning officer
- Election of the new national committee
- Motion 1: amendment to s26 on meeting procedures
- Motion 2: amendment to insert new s21A on regional representation
Electronic ballots for voting will be emailed out on October 11, after committee nominations have closed. We need 30% of the membership to participate in order to make quorum, which at present is 44 people. I urge everybody to attend or to vote by email.
FURTHER INFORMATION ON BUSINESS:
- Acceptance of last year’s AGM minutes if available
Minutes were taken at last year’s AGM by the Auckland secretary on someone else’s computer. They were never posted or passed on to the national secretary. It is possible that they will be found, but for the moment are presumed lost.
The minutes of July’s Special General Meeting are here:
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Approval of Accounts
Accounts for last financial year will be posted tomorrow in the NZLARPS forum on Diatribe:
http://diatribe.co.nz/c/nzlarps -
Reports from committee
These will be given at the meeting. Additional material may be posted in the NZLARPS forum on Diatribe. -
Election of returning officer
The meeting will need to elect someone to count the votes, including electronic votes. Nominations will be taken from the floor. -
Election of the new national committee
A nominations thread for the national committee is open here:
Nominations close on October 11, 2017.
- Motion 1: amendment to s26 on meeting procedures (proposed by Lee Patrick)
Motion: In Section 26, delete the opening sentence “The Committee shall meet at such times and places as from time to time be determined by the President upon their giving written notice to the members of the Committee.” and replace with “The Committee shall meet at such times and places as are mutually agreed by its members.”
Explanatory note:
“I’m aware that the national committee ran into problems earlier this year when the president attempted to define meeting times and places, and a majority of the committee were unhappy with his decision. This amendment should prevent future committees experiencing the same difficulty, and make communication between national committee members easier and more equal.”
- Motion 2: amendment to insert new s21A on regional representation (proposed by the South Island Committee)
Motion: to insert the following section after s21:
“21A Regional representation
In addition to the positions specified in section 21 above, a region, at an SGM or AGM, may create regional bylaws permitting them to create and fill additional general officer positions to ensure geographic diversity.”
Explanatory note:
The South Island is a geographically large region with members in both Christchurch and Dunedin and so they’re concerned about ensuring that both major centres are represented on its committee. The normal electoral process should cope with this, but this would allow them to appoint someone in the event that it doesn’t.
Because of the requirement for email voting, no amendments will be accepted from the floor.
A two-thirds majority of members voting is required to pass each constitutional amendment.
REGIONAL AGMS
As noted above the Auckland and Wellington regional general meetings will be held on the same evening. Information on the Auckland RGM can be found here:
Wellington information is here: Wellington AGM 18th October 2017 nominations
The Greater Waikato and South Island regions are holding their RGMs early, on October 7 and 11 respectively.