(Apologies for the delay whaanau, life has been a lot!)
Link to the online document: HERE
A copy of the minutes has also been added below for easy reading:
NZLARPS Auckland AGM Minutes
23/09/26 at 6:10PM
Chair
Em W
Scribe
Leigh M
Attendees
Present: Em W, Andy F, Leigh M, Gina C-T, Clare T, Red Hunter, Zane A, Noah M, Hamish H, Michael B-T, Blair P, Sophie M,
Quorum: This meets Quorum because it’s over 10 financial members
Agenda
-
Acceptance of last years AGM minutes.
-
Reports from committee - Please find them here: Auckland 2026 Committee Reports
-
Election of returning officer,
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Election of the new Auckland committee, and
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General business for the 2025-2026 year
Notes
Motion to accept minutes from 2025 AGM
Notes go here
- Motioned: Em W
- Seconded: Noah M
- Votes in favor: 7
- Votes against: 0
- Abstained: 3
- Motion: Passed
Motion to accept financial statement and Treasurer report
Find the report here: Auckland 2026 Committee Reports - #4 by Leigh
- Motioned: Em W
- Seconded: Andy F
- Votes in favor: 11
- Votes against: 0
- Abstained: 0
- Motion: Passed
Regional director’s report
This year we have seen a decrease in projects in the Auckland region with a fair few campaigns reaching their end. However that hasn’t stopped the Auckland committee from keeping busy!
We have had a big focus on community outreach this year, starting an Instagram page to advertise events, and working in collaboration with the Waikato Role-Playing guild at Convergence and running an intro to combat with Radiqal Movement.
A topic of discussion that we keep having as a committee is how are we making sure the standard NZLarp member is getting value from their memberships and what can we do as a committee to deliver that value. I hope this can be continued with the next committee.
Hopefully we see some new projects come through next year to fill the gaps of those that finished in 2025.
I have thoroughly enjoyed being Auckland’s regional director this year and working alongside a fantastic and enthusiastic committee full of people wanting to grow our community. Thank you all for the opportunity.
Secretary’s report
This is my second AGM as secretary now, and so I’ve had the privilege of working hard alongside a very dedicated and passionate team of fellow-LARPers to make something worth being proud of out of this committee and it’s work for our community. We’ve put a lot of effort into trying to actually meet the needs and wants of the community, update processes on the back end, and facilitate better support across all parts of the game-running process.
Secretary is a very busy role within the NZLARPS Auckland committee as it acts as a triage point between our small team and all of the various GM teams we work with, as well some larger external ventures. A cool example of this has been our recent venture into Kirikiriroa | Hamilton’s annual TTRPG convention convergence where we coordinated with the Waikato Roleplaying Guild extensively over several months to bring The Bell to this event - which was received really well, and was only possible as the result of a massive labor of internal and external coordination!
As Secretary for the NZLARPS auckland scene it has been a privilege sharing the minutes of our enthusiastic tiima’s meetings from each month, as it is especially rewarding to know we do have dedicated and engaged community members who keep up with them and enjoy the updates.
This role would not be possible without the support of the other committee members and for that I am especially grateful.
Gear officer’s report
Gear shed has continued business as usual with gear hirage to various larps. We also lent gear to Convergence in Hamilton for a photobooth in exchange for running a larp, and are looking forward to doing so again next year and maybe organising more larps to happen.
Gear Officer has been slowly learning what gear maintenance looks like, and made lists about what to do next.
Keys living with President nearby the shed has worked well and the discord system for keeping track of them.
Marketing officer’s report
Report here: https://diatribe.co.nz/uploads/default/original/2X/a/a00ec053026b55fcc0ed28eee86a29ae8bee6d41.jpeg
Election of Returning Officer
- [Em W] nominated Noah M as returning officer, Gina seconded
- All those in favor: 11
- All those against: 0
- Abstaining: 0
- Motion: Passes
Nominations:
Voting Ballot was conducted online via electronic ballot Committee roles:
- Regional Director (Chairing meetings, overseeing affairs, wrangling everyone’s schedules) Em Watters self nominated, Seconded by Gina CT, Accepted, Voted in (18 Votes)
- Treasurer (Finance, banking, Excel spreadsheets) Red Hunter nominated by Anneke S, Seconded by Em W , Accepted, Voted In (17 votes)
- Secretary (Meeting minutes, backend admin, announcements and LARP GM comms) Liv M, nominated by Em W, Seconded by Gina CT, Accepted, Voted in (18 Votes)
- Marketing (Coordinating promotional events/materials, managing collabs, social media.) Gina T, nominated by Em W, Seconded by Zane A, Accepted, Voted in (18 Votes)
- Gear Officer (Coordinating gear storage/transport, always knowing where the storage key is) Clare T, nominated by Em W, Seconded by Gina CT, Accepted, Voted in (18 Votes)
- General Officers x2 (Support, accountability and input) Zane A, nominated by Em W, Seconded by Gina CT, Accepted, Voted in (18 Votes) Sophie M self nominated Seconded by Em W, Accepted, Voted in (18 Votes)
Election of Committee
- Regional Director: Em W
- Secretary: Liv M
- Treasurer: Red H
- Marketing: Gina
- Gear Officer: Clare T
- General Officer(x2) : Sophie M, Zane A
General Business
- None presently
Other business
- None presently
Next Meeting Agenda
Accept these minutes
Follow up on action items from general business
Discussion of upcoming projects
Meeting closed at 6:43