The NZLARPs Wellington Annual General Meeting (AGM) will be held online on Tuesday 26th September at 6:30pm
(just before the National AGM).
Aside from administrative reports, a major function of the AGM will be to elect the new committee for the Wellington region. Nominations for the positions will be accepted in this thread or by emailing firstname.lastname@example.org.
Nominations must be put forward and seconded by current NZLARPS members. Please note that the nominee does not need to currently be a member, but must be by the time of the AGM.
The deadline for nominations is Sunday 17th September (to allow time for sending out electronic voting forms). Information on electronic voting will be sent when nominations close. Nominees must also accept their nominations by this time.
Due to electronic voting, we will not accept nominations from the floor.
Any other motions are welcomed to be posted here or via any other means listed above.
The positions up for election are:
Responsible for overall running of committee and society for the region. Promote the vision of the society, chair committee meetings, work for consensus in the committee. Attend meetings as regional representative of the society. Co-ordinate with other regional directors and Society President to ensure cooperation across the country in advancing the aims and visions of the society.
Keep all club correspondence in an organized fashion. Send letters as required. Send reminders of meetings to committee members. Take minutes at meetings and distribute to committee members. Communicate decisions made by committee to members.
Responsible for society finances. Keep general ledger to track society expenditure and income. Pay all society accounts. Bank money received. Advise on availability of funds for projects and committee initiatives. Distribute budgets to project owners and receive repayments. Pass accounts to society accountant to be registered with the government. Present financial report of current position at committee meetings.
Regional Equipment Officer
Responsible for society-owned equipment. Organize for equipment to be stored, cleaned, repaired, and made available for project events. Keep records of where equipment is kept. Advise committee and project owners on what equipment is likely to be useful to current and future projects. Facilitate equipment workshops with project owners. Suggest equipment purchases. Report on state of equipment to committee.
Regional Marketing Officer
Identify online and offline communities. Devise strategies by which to promote larp games and events to these communities, with a view to recruiting new players into larping and potentially into joining nzLARPS. Coordinate marketing campaigns. Update the NZLARPS Auckland facebook page and any other social media.
Regional General Officer (up to 2)
Can take up responsibilities as required.
Each position must be held by a separate individual.
The following communications have been emailed to NZLARPs members in the region:
9th Sept: “NZLARPS AGM 2023”, official announcement and call for nomination
18th Sept: Voting forms sent
If you have not received this contact email@example.com
Edited: To add date. Removed reference to nominations on Facebook group as these can’t be reliably monitored
Edited: Added dates of communications
Edited: Removed reference to National AGM which has been moved