OK, so here are the motions. We Appoligise for the delay, but care was needed in order to reflect the opinions expressed on the forums. A few notes before we continue…
In Bold is the Motion Number and Laymens explination/Intended function of each motion.
Under that in normal type is the actual motion.
In Italics are Current clauses from the constitution or proposed new clauses.
I would appreciate discussion on ammendments to the motions only and not discussion on why we should vote one way or another on a motion as to keep my job of tracking proposed ammendments to the motions simple, Otherwise I may miss a suggestion (I will try my hardest not to) and people will bitch. If you want to campaign and try to sway others one way or another, take it to another thread this is not the place. If you dont agree with the motion but don’t want to suggest an ammendment then show on the night and vote against the motion, but dont blag it on here. I want to keep it clean and organised, Don’t make me cry its not attractive or manly (no jokes please…i know your thinking them).
Thank you for your time…Now on to the proposed list of constitutional motions…
MOTION 1
Amend the constitution so that “Committee” is replaced with “National Committee” Except where referring to a regional committee.
That the constitution be amended so that all instances of “Committee” be replaced with “National Committee” Except where referring to a regional committee
MOTION 2
Creation of a section detailing the structure of a regional committee.
That a Section “Structure of Regional Committees” be created that reads as follows:
[i]“A Regional committee shall consist of between five (5) and seven (7) members, comprising of a Regional Director, Regional Treasurer, Regional Secretary, Regional Equipment Officer, Regional Marketing Officer, and up to two (2) other general Committee members if the Regional Branch chooses to include them.
Regional Director
Responsible for overall running of committee and society for the region. Promote the vision of the society, chair committee meetings, work for consensus in the committee. Attend meetings as regional representative of the society. Co-ordinate with other regional directors and Society President to ensure cooperation across the country in advancing the aims and visions of the society.
Regional Secretary
Keep all club correspondence in an organized fashion. Send letters as required. Send reminders of meetings to committee members. Take minutes at meetings and distribute to committee members. Communicate decisions made by committee to members.
Regional Treasurer
Responsible for society finances. Keep general ledger to track society expenditure and income. Pay all society accounts. Bank money received. Advise on availability of funds for projects and committee initiatives. Distribute budgets to project owners and receive repayments. Pass accounts to society accountant to be registered with the government. Present financial report of current position at committee meetings.
Regional Equipment Officer
Responsible for society-owned equipment. Organize for equipment to be stored, cleaned, repaired, and made available for project events. Keep records of where equipment is kept. Advise committee and project owners on what equipment is likely to be useful to current and future projects. Facilitate equipment workshops with project owners. Suggest equipment purchases. Report on state of equipment to committee.
Regional Marketing Officer
Identify online and offline communities. Devise strategies by which to promote larp games and events to these communities, with a view to recruiting new players into larping and potentially into joining nzLARPS. Coordinate marketing campaigns
Regional General Officer x 2
Can take up responsibilities as required.”[/i]
And all following Sections be Renumbered accordingly
MOTION 3
Add a clause on how to election procedure of Regional Committee
That an amendment to the section “Appointment and Removal of Committee” be made whereby an additional clause is added which reads:
“b) Each regional branch shall at every Regional Annual General Meeting elect a Regional Committee consisting of a Regional Director, Regional Treasurer, Regional Secretary, Regional Equipment Officer, Regional Marketing Officer who shall hold office until resignation expulsion suspension or removal from office or election of successors to office. They may, at their discretion, also appoint up to 2 General Officers.”
and that all following clauses be re numbered accordingly.
MOTION 4
This change is to specify the name of the regional branch’s AGMs as Regional Annual General Meetings to clarify the distinction between regional AGMs with AGMs of the whole society.
That the section entitled “Formation of Regional Branches” be amended from:
“The Regional Branch will hold Annual General Meetings as set out in Sections 12, 13 and 14 and elect a Regional Committee as detailed in Section “Appointment and Removal of Committee””
To
“The Regional Branch will hold Regional Annual General Meetings as set out in Sections 12, 13 and 14 and elect a Regional Committee as detailed in Section “Appointment and Removal of Committee””.
MOTION 5
Add a clause to specify who can vote in a regional AGM.
That the following clause be added to section 13:
“(f) A member shall be eligible to vote in a regional AGM if that members primary place of Residence – that listed on the membership roll – lies within the area covered by that regional committee”
MOTION 6
A motion clearing up the whole Project-NZLARPs/Event-Region jurisdiction.
That section 25 be amended from:
“A Project shall be an event or series of events wholly organized and owned by the Society.”
To
“A Project shall be an event, a series of events, or other collection of work such as a publication wholly owned by the Society. A Project shall be a Project of the Society as a whole while the events that make up the project shall be under the auspice of the Regional Branch of the region in which the event is held.”
MOTION 7
Jigging the sections that are now about the national committee. Clearing up job descriptions.
That the description of the role of president in section 19 be amended from:
“Responsible for overall running of society. Promote the vision of the society, chair committee meetings, work for consensus in the committee, cast deciding vote in case of ties. Attend meetings as society representative.”
To
“The President of the society shall be responsible for overall running of society, promoting the vision of the society, chair committee meetings, work for consensus in the committee, cast deciding vote in case of ties, attend meetings as society representative, liaising with all regional directors to coordinate the workings of the Society across New Zealand, managing matters related to the core function of the society, the first point of contact for those wishing to contact the society.”
MOTION 8
MORE Jigging the sections that are now about the national committee. Removing Redundant roles from the national commitee to leave their responsibilities to be managed on a regional level.
That section 19 be amended to remove the role of Equipment Officer and General Officer.
MOTION 9
Changing section 20, where it lists committee members, to reflect what ever the changes passed so far has been.
That Section 20 (a) be amended with the new list of committee positions.
MOTION 10
This represents the option of having the Auckland Regional committee be the same as the national committee, the option previously referred to as the “Centralized Option”. It (as well as each of the preceding motions) is phrased in such a way that if in the future the club wishes to “Decentralize” it will require the removal of only this clause.
That a clause be added to a section regarding the national committee:
“The Auckland Regional Committee shall act as the national committee”
MOTION 11
Adding a clause stating that membership fees go to the club’s national body.
That a clause be added to Section 6 stating that Membership fees go to the National Body as a whole to be used at the National Committee’s discretion.
MOTION 12
De-sexing the constitution. She/He becomes They. Her/His becomes Their. ETC
That all pronouns that refer to committee members or society members as male be amended to be gender neutral, so that they will now read “they” and “their” instead of “he” and “his”.
MOTION 13
Removal of Life Membership.
That section 4 © and section 4 (e) be removed, so that Life Members cannot be created, and that section 4 (a) be amended to “The Society shall consist of two classes of members. They are individual members and committee members.” And Clauses renumbered accordingly.
MOTION 14
Making Discounts for membership non-specific and therefore changeable from year to year by national committee.
That section 6 be amended from
“Students and beneficiaries shall be entitled to pay one half the annual fee on production of proof of their status at the time of paying the fee.”
to
“Students and beneficiaries shall be entitled to pay a reduced annual fee - the amount of which shall be decided from time to time by resolution in a national committee meeting - on production of proof of their status at the time of paying the fee.”
