SGM on April 19th - Details and Nomination for Treasurer

nzLARPS
#1

Hey everyone,

The society is having a special general meeting to vote on the proposed amendments to the constitution and to elect a new treasurer.

When: Monday 19th April, 7:30pm
Where: Room 17, Commerce A, University of Auckland
Why: Making larp history.

The constitutional amendments to be voted on can be found here: viewtopic.php?f=21&t=4612

Our out of Auckland members should have received their distance voting procedures from our lovely secretary already. You must email your votes on the constitution changes to nzlarps@gmail.com by noon on April 19th.

We will be taking nominations for treasurer here and on the night. Please be aware that this is a position of serious responsibility and will require you to have access to our internet banking system, and periodic visits to a BNZ bank as an integral part of the role.

Treasurer
Responsible for society finances. Keep general ledger to track society expenditure and income. Pay all society accounts. Bank money received. Advise on availability of funds for projects and committee initiatives. Distribute budgets to project owners and receive repayments. Pass accounts to society accountant to be registered with the government. Present financial report of current position at committee meetings.

If anyone has any questions, I am happy to answer to them.

#2

If the decentralisation amendment motions are approved, what is the implication for the existing committee members? It’s unclear whether they will become the new Auckland committee, or the new National committee.

I suggest we have two votes if that occurs:

  1. a vote on whether the existing NZLARPS committee should become the new Auckland committee. I think this may be the best approach because the roles of the old committee most closely resemble a regional committee (as it has Marketing, Equipment, and General officers). If this vote on wholesale re-assignment of roles does not pass, then we could re-elect each position individually. Presumably it would be a shortened term, not a whole year from the SGM.

  2. a vote for each role on the new national committee. Again, presumably for a shortened term.

We’ll have to deal with the amendment motions as efficiently as possible to ensure we have enough time afterwards to elect the positions on a central committee if decentralisation is voted for.

People may want to put themselves forward here for all the roles on both the national and Auckland committees, because depending on how the various votes go every single position could be up for re-voting.

Also, regardless of whether we have a separate national committee or have the Auckland committee be the national committee, we may need to have a vote for the new role of Information Technology Officer if that position is created. So people may want to put themselves forward for that position here too.

#3

The way I would veiw it is that the current NZLARPs committee members were voted for by the club as a whole to serve as a national commitee and should continue to serve on the new national commitee in the same roles if they still exist. This also prevents the need for signing over signatorees and such for the time from now till the AGM.

New positions (such as all those in the Auckland commitee and the potential IT officer) would also be voted on obviously.

#4

That works too.

#5

I emailed nzlarps, like it said in the secretary’s email, btu I still haven’t heard about distance voting procedures…

#6

I’ve not heard the distance voting procedures either. A bit worrying as I’ve got less than 24 hours 'til votes are due.

#7

For distance voting, please email your name and your votes for each of the motions (Yes/No/Abstain) to nzlarps@gmail.com

My apologies if this was not clear enough earlier.

[i]Name:

Motion 1:
Motion 2:
Motion 3:
Motion 4:
Motion 5:
Motion 6:
Motion 7:
Motion 8:
Motion 9:
Motion 10:
Motion 11:
Motion 12:
Motion 13:
Motion 14:
Motion 15:
Motion Z:[/i]

#8

Just a reminder to everyone that this tonight and we need at least 15 people to turn up in order to have quorum. Please come along and give your time to getting some big things done in the community! :slight_smile:

#9

Good stuff, will see you folks there.

#10

That had to be about the most efficient general meeting we’ve ever had. Very nicely done.

I’m sure someone official will post the proper results soon, but reader’s digest version for those who want info now:

Zombies: no
Decentralisation: yes
Treasurer: Liz (national & Auckland)
Marketing: Muppet for national, Zannii for Auckland

#11

Cheers for that Ryan :slight_smile:

#12

That’s about the gist of it. Thank you to everyone that came along - we just squeaked quorum. Thank you to all our out-of-town voters that sent in their votes too.

And a massive thank you to Cameron who worked out what everybody wanted, translated it into constitution-ese, and made it all happen seamlessly. It was not small task.

#13

And the rest of the motions passed, I should have said. So the various national/regional wordings went in, the national IT Officer got created (position to be filled at the AGM), life membership was removed, and the discount amount made changeable by the national committee.