Kia ora!
NZLARPS Wellington will be holding its Regional AGM at 7 pm on Friday, September 18th, 2026. As in previous years we will be holding the AGM remotely. A link will be emailed to all members prior to the meeting.
Business
This years AGM business includes:
- Electing a committee for the upcoming year and we are therefore calling for nominations for the committee.
Ben Heaps has been appointed returning officer
Nominations
The deadline for nominations is 11:59pm, Friday the 11th, September 2026. This is due to constitutional requirements.
Voting forms will be sent out by 11:59pm, Monday the 14th, September 2026.
Every candidate for the committee must:
- Be proposed and seconded by two separate members (self-nominations are allowed).
- Accept their nomination.
- Fill out this form to certify they are qualified to hold office as a committee member: https://forms.gle/XpuMD4f78FGgnzgz7. This is to bring us in line with the upcoming new constitution.
- The candidate does need to be a member at the time of nomination, but will need to be by the AGM to accept. If you are unsure of your membership status, you can check it on https://nzlarps.org/join/ or by emailing wellington.secretary@nzlarps.org.
There are seven positions available.
Any other motions can also be made via this thread or by email.
The positions up for election are:
-
Regional Director
Responsible for overall running of committee and society for the region. Promote the vision of the society, chair committee meetings, work for consensus in the committee. Attend meetings as regional representative of the society. Co-ordinate with other regional directors and Society President to ensure cooperation across the country in advancing the aims and visions of the society. -
Regional Secretary
Keep all club correspondence in an organized fashion. Send letters as required. Send reminders of meetings to committee members. Take minutes at meetings and distribute to committee members. Communicate decisions made by committee to members. -
Regional Treasurer
Responsible for society finances. Keep general ledger to track society expenditure and income. Pay all society accounts. Bank money received. Advise on availability of funds for projects and committee initiatives. Distribute budgets to project owners and receive repayments. Pass accounts to society accountant to be registered with the government. Present financial report of current position at committee meetings. -
Regional Equipment Officer
Responsible for society-owned equipment. Organize for equipment to be stored, cleaned, repaired, and made available for project events. Keep records of where equipment is kept. Advise committee and project owners on what equipment is likely to be useful to current and future projects. Facilitate equipment workshops with project owners. Suggest equipment purchases. Report on state of equipment to committee. -
Regional Marketing Officer
Identify online and offline communities. Devise strategies by which to promote larp games and events to these communities, with a view to recruiting new players into larping and potentially into joining nzLARPS. Coordinate marketing campaigns. Update the NZLARPS Auckland facebook page and any other social media. -
Regional General Officer (up to 2)
Can take up responsibilities as required.
Each position must be held by a separate individual.
Nominations and calls for business can be made by posting to the Diatribe thread, Discord forum, or by email to wellington.secretary@nzlarps.org. Any emailed nominations or calls for business will be posted to the various social media threads.