Official Announcement of South Island AGM

NZLARPS South Island will be holdings its AGM in October. We will be holding the 2019 AGM online only on 13 October 2019 at this stage. If an in person meeting is required, we will have a location in both Christchurch and Dunedin for the meeting with the ability to join via video. Locations for this are to be decided.

Nominations for the South Island Regional Committee can be made either in the thread here, or by emailing the South Island Secretary on Any nominations made via via email will be posted on the nominations thread for accurate recording.

Due to our online voting system, there will be no nominations accepted from the floor. The deadline for nominations is currently October 6, 2019. (this may change, but again, we will update once we have a firm date.

Any other motions can also be made via this thread or by email.

Every candidate for committee must be proposed and seconded by two members. The candidate does not need to be a current NZLARPS member at time of nomination but they must join by the AGM.

The positions are:

Regional Director
Responsible for overall running of committee and society for the region. Promote the vision of the society, chair committee meetings, work for consensus in the committee. Attend meetings as regional representative of the society. Co-ordinate with other regional directors and Society President to ensure cooperation across the country in advancing the aims and visions of the society.

Regional Secretary
Keep all club correspondence in an organized fashion. Send letters as required. Send reminders of meetings to committee members. Take minutes at meetings and distribute to committee members. Communicate decisions made by committee to members.

Regional Treasurer
Responsible for society finances. Keep general ledger to track society expenditure and income. Pay all society accounts. Bank money received. Advise on availability of funds for projects and committee initiatives. Distribute budgets to project owners and receive repayments. Pass accounts to society accountant to be registered with the government. Present financial report of current position at committee meetings.

Regional Equipment Officer
Responsible for society-owned equipment. Organize for equipment to be stored, cleaned, repaired, and made available for project events. Keep records of where equipment is kept. Advise committee and project owners on what equipment is likely to be useful to current and future projects. Facilitate equipment workshops with project owners. Suggest equipment purchases. Report on state of equipment to committee.

Regional Marketing Officer
Identify online and offline communities. Devise strategies by which to promote larp games and events to these communities, with a view to recruiting new players into larping and potentially into joining nzLARPS. Coordinate marketing campaigns. Update the NZLARPS Auckland facebook page and any other social media.

Regional General Officer x 2
Can take up responsibilities as required.

Each position must be held by a separate individual.