Kia ora!
NZLARPS will be holding its AGM at 3 pm on Saturday, 27 September 2025. As in previous years we will be holding the AGM remotely. A link will be emailed to all members prior to the meeting.
Business
This years AGM business includes:
- Electing a committee for the upcoming year and we are therefore calling for nominations for the committee.
- Voting on the new NZLARPS constitution to bring it in line with the April 2022 Incorporated Societies Act
- Discuss and approve membership fees for the coming year
Nominations
The deadline for nominations is Tuesday, 16 September 2025. The gap is to allow time for email voting.
Every candidate for the committee must:
- Be proposed and seconded by two separate members (self-nominations are allowed).
- Accept their nomination.
- Fill out this form to certify they are qualified to hold office as a committee member: https://forms.gle/gBjY7fNosAyWeesj8. This is to bring us in line with the upcoming new constitution.
- The candidate does need to be a member at the time of nomination, but will need to be by the AGM to accept. If you are unsure of your membership status, you can check it on https://nzlarps.org/join/ or by emailing nzlarps@gmail.com.
There are five positions available.
- President - The President of the society shall be responsible for overall running of society, promoting the vision of the society, chair committee meetings, work for consensus in the committee, cast deciding vote in case of ties, attend meetings as society representative, liaising with all regional directors to coordinate the workings of the Society across New Zealand, managing matters related to the core function of the society, the first point of contact for those wishing to contact the society.
- Secretary - Maintain the national membership database. Keep all club correspondence in an organised fashion. Send letters as required. Send reminders of meetings to committee members. Take minutes at meetings and distribute to committee members. Communicate decisions made by committee to members.
- Treasurer - Responsible for society finances. Keep general ledger to track society expenditure and income. Pay all society accounts. Bank money received. Advise on availability of funds for projects and committee initiatives. Distribute budgets to project owners and receive repayments. Pass accounts to the society accountant to be registered with the government. Present financial report of current position at committee meetings.
- Marketing Officer - Identify online and offline communities. Devise strategies by which to promote larp games and events to these communities, with a view to recruiting new players into larping and potentially into joining NZLARPS. Coordinate marketing campaigns.
- Information Technology Officer - Coordinate the creation and maintenance of information technology resources for the society such as the society’s website, online forum, communications technology for meetings, and the enablement of projects via information technology.
Each position must be held by a separate individual. If someone is elected to two positions, they must choose one, and the next highest-polling candidate (if any) fills the other.
Nominations and calls for business can be made by posting to the Diatribe thread, Facebook thread, Discord forum, or by email to nzlarps@gmail.com. Any emailed nominations or calls for business will be posted to the various social media threads.
Nominations & Calls for Business:
President
- Ciarán Searle, nominated by Donna Giltrap (on discord), declined.
- Benjamin Seymour, nominated by self (diatribe), seconded by Em Watters (discord) , accepted and certified.
Secretary
- Brianna Solomon, nominated by Anneke Smitheram, seconded by Em Watters (FB), accepted.
Treasurer
- Benjamin Seymour, nominated by Donna Giltrap (on discord), declined.
Marketing Officer
- Izabella Pezza, nominated by Donna Giltrap (discord).
- Leigh Mehrtens, nominated by Anneke Smitheram, seconded by Em Watters (on FB) , accepted and certified.
Information Technology Officer
- Anneke Smitheram, nominated by Donna Giltrap (discord), declined.
- Em Watters, nominated by Anneke Smitheram, seconded by Leigh Mehrtens (on FB) , accepted and certified.