Hi everyone,
So a reminder, the National and Wellington AGMs will be held on Tuesday 22nd October, at 7pm. It will be held at Fairfax Media, 40 Boulcott Street, Wellington (Same venue as last year). I will meet people downstairs and take them up to the conference room (if you need my number send me a number or a PM.
We will try and cover off the Wellington AGM first and then the National AGM.
We will need a large number of our membership there for quorum so all members are very much encouraged to come along. You can use this thread to organise carpooling and such.
If you live outside Wellington, or have another good reason for non-attendance, you may vote by email. We will be using the same email address for both National and Regional elections, so you should send two separate emails and clearly state in the subject line which each is for.
At the start of the meeting a returning officer will be voted on, they will have the responsibility to tally up the votes. The email address is: nzlarps2013agm@gmail.com
Below are the things you need to vote on for the NATIONAL AGM if voting by Email.
National President
Michelle Burt
Rowena Knill
No Confidence
Abstain
National Treasurer
James Cooper
Jospeh Outram
No Confidence
Abstain
National Secretary
Rowena Knill
Malcom Harbrow
Russ Kale
No Confidence
Abstain
National Marketing Officer
Ryan Paddy
No Confidence
Abstain
National IT Officer
Nicholas Wolfe
No Confidence
Abstain
MOTIONS
Motion 1 – Malcolm Harbrow
Motion: Section 23 is repealed and the following new section substituted:
"23. Nominations for committee
Every candidate for committee shall be proposed and seconded by two members in the manner approved by the committee."
Explanatory note:
This rephrases s23(a) to empower the committee to accept nominations in any form, removing any doubt about current online methods. It also removes s23(b), the two-month rule.
Vote Motion 1
Support (add to the constitution)
Disagree (make no change)
Abstain
Motion 2 – Rowena Knill
To insert the following into section 20
20. STRUCTURE OF NATIONAL COMMITTEE
The committee shall consist of five (5) members, comprising of a President, Treasurer, Secretary, Marketing Officer, and an Information Technology Officer. In addition to these five members, the Regional Directors for all incorporated regions shall be full members of the National Committee.
This is intended to facilitate communication between the Regional and National committees and to ensure adequate future regional representation on the National Committee.
Vote Motion 2
Support (add to the constitution)
Disagree (make no change)
Abstain
Motion 3 – Rowena Knill
To insert the following into section 20
Secretary
Maintain the national membership database. Keep all club correspondence in an organised fashion. Send letters as required. Send reminders of meetings to committee members. Take minutes at meetings and distribute to committee members. Communicate decisions made by committee to members.
Vote Motion 3
Support (add to the constitution)
Disagree (make no change)
Abstain
Motion 4 – Ryan Paddy
Electronic voting counting towards quorum
Explanation:
The intention of this motion is to make it easier for the society to reach quorum at its meetings, now that it is larger and more geographically spread. I think that electronic votes have already been counted towards quorum at past meetings, but this motion makes it explicit so the practice can’t be challenged.
Motion
Amend section 15 to read (new text is underlined):
Quote:
15. ANNUAL GENERAL MEETING QUORUM
At all Annual General Meetings thirty (30) per cent of the total number of members present of the Society shall constitute a quorum. Members who have cast votes electronically shall be counted towards the quorum. No business shall be transacted unless a quorum is present. If within half an hour from the time appointed for the General Meeting a quorum is not present it shall stand adjourned to the same place and time seven (7) days later and if at such adjourned meeting a quorum be not present those members present shall form a quorum and may transact the business for which the meeting was called.
Also amend section 19 to read: (new text is underlined):
19. SPECIAL GENERAL MEETINGS QUORUM
At all Special General Meetings twenty (20) per cent of the total number of members of the Society shall constitute a quorum. Members who have cast votes electronically shall be counted towards the quorum. No business shall be transacted unless a quorum is present.
Vote Motion 4
Support (add to the constitution)
Disagree (make no change)
Abstain
Motion 5: - Ryan Paddy
Allowing electronic voting without requiring a reason
Explanation:
To allow any current member to vote at AGMs or SGMs electronically without giving a reason. Combined with motion 4 this will further increase the ease of reaching quorum, and will allow any society member to vote on all motions and positions regardless of their ability or willingness to attend meetings.
Motion
Amend section 14e to read (new text is underlined):
Quote:
(e) For Members of the Society who are eligible to vote at an AGM or SGM but who will not be attending for any reason, a provision shall be made for distance voting whereby the voting forms will be made available at a pre-advertised time electronically and they must within an advertised time frame be returned to a pre-determined email address to be counted by the scrutineers.
Vote Motion 5
Support (add to the constitution)
Disagree (make no change)
Abstain
