National AGM 28 Oct 2010
Meeting opened with quorum 7.45pm
Financial Update
We needed to reconstruct the accounts over the last year as nothing was done by the treasurer for the first six months of the year, and then it took 2 months to get the records off him for the replacement treasurer.
We have moved to using MYOB software, which should make future accounting a lot easier and also safer and we can have back ups.
Society is showing a large deficit this year, but this is due to depreciation of society assets that had not previously been accounted for.
Accounts have been reconciled to 1/9/10 and our figures match the banks, which is a good thing.
There is likely to be a tax bill from previous years profits as we have not been paying tax. We need to look into our status and register as a charity.
President’s report from Anna
It has been an awesome year for larp. There has been several new projects and affiliates from Zombielarp, Chrono Continuum to the multitudes of White Wolf games, including NZLARPS first White Wolf monthly project, New Horizons.
St Wolfgang’s Vampire Hunters reached it’s conclusion. Chimera was awesome. We have a good year ahead of us, including the start of a new campaign - Teonn.
We had a gear rationalisation day, a sewing day to sew soft gear, built a new portal, said goodbye to the Stone Golem.
Wellington larp scene has exploded. Overall the society is doing well.
Gear
Lives in Hamish’s garage. We have a lot more soft costume than previous, which we have needed.
Winter games need to keep the gear in better condition, as we had issues with mould this year. The gear needs to be washed and dried after use - especially for winter games.
We need to hold a gear rationalisation every 6 months.
Marketing
No report as the marketing officer resigned a few months ago.
Treasurer
We had a lot of issues with BNZ this year, arranging for internet banking access and them switching us to a business account and charging us $10 a month for it. We are going to look into options with other banks and see what is the best thing for the club.
Elections
Election of a scrutineer
Joel nominates Dave. Rowena points out that as he is her partner and she is running opposed for a position that he is not neutral and Joel agrees and withdraws the nomination. Tigger is suggested and Anna says that as her partner he is not a good choice either.
Mike nominates himself, Ryan seconds and he is unanimously accepted.
All nominations were done on diatribe and seconded and accepted.
All the postal votes were received and handed over to Mike unopened. Mike logs onto the email address and counts the votes received via email, post and in person.
Results
President - Anna Klein
Secretary - Rowena Knill
Treasurer - Liz McCombe
Information Technology Officer - Ryan Paddy
Marketing Officer - Michael Andrew
[b]National AGM closed.
Auckland AGM opened[/b]
Elections
Hannah nominated herself as scrutineer. Anna seconds. Unanimously accepted.
Regional Director
Mike Curtis - Ryan nominates, Hannah seconds. Mike accepts.
Anna Klein - Ryan nominates, Hannah seconds. Anna declines.
Hamish Meads - Ryan nominates, Hannah seconds. Hamish is not a current member.
Mike Curtis elected.
Secretary
Rowena Knill - Rowena nominates, Liz seconds. Rowena accepts.
Rowena Knill elected
Treasurer
Liz McCombe - Anna nominates, Gaffy seconds. Liz accepts.
Joel Williams - Porl nominates. Joel declines
Liz McCombe elected
Gear Officer
Gaffy Sandford - Anna nominates, Cameron seconds. Gaffy declines.
Vanya Essin - Tigger nominates, Liz seconds. Vanya declines.
Tigger Brunton - Vanya nominates. Tigger declines.
Joel Williams - Liz nominates, Vanya seconds. Joel accepts.
Cameron Burns - Anna nominates, Gaffy seconds. Cameron accepts.
Cameron Burns elected
Marketing Officer
Anna Klein - Anna nominates, Ryan seconds. Anna accepts.
Vanya Essin - Porl nominates. Vanya declines.
Michael Andrew - Hannah nominates, Cameron seconds. Michael accepts.
Anna Klein is elected
General Officers
Malu Fink - Anna nominates, Ryan seconds. Malu accepts.
Joel Williams - Vanya nominates, Tigger seconds. Joel accepts.
Tigger Brunton - Cameron nominates, Porl seconds. Tigger accepts.
Vanya Essin - Rowena nominates, Blair seconds. Vanya accepts.
Tigger Brunton is elected.
Malu and Joel tie for the second position. A second vote is proposed, but Joel declines.
Malu Fink is elected.
Meeting closed at 9.30pm