Minutes of SGM and 5th Committee meeting 1 Feb 06

nzLARPS
#1

NZLARPS First Special General Meeting

1 February 2006, 7.03-~7.45pm

Agenda:

  1. Introduce and explain Society and Committee
  2. Introduce and circulate Constitution
  3. Call for comments
  4. Raise motion to accept Constitution
  5. Forms signed
  6. Introduce main Projects to new members
  7. Prelarp party and games!

Members present: Rhiannon, Mike, Craig, A.J., Steve, Lucy, Nikki, Adam
Apologies: Hansi (As usual)

  1. Adam introduced and explained NZLARPS:
    -Why it exists, what it hopes to achieve: to support LARPing.
    -The idea came up in the wake of the last Mordavia game, where there was a lack of cleaning and general organisation. Ryan decided to start a logistics Committee for Mordavia and the idea grew from there.
  • Committee to assign responsibilities (and know who to blame if things don’t get done), spread workload, invite discussion of ideas.
    -There is not a lot of communication between different LARPs – promote communication and support to both old games and new
    -Introduced definition of projects (full access) and affiliates (benefit agreements)
    -Society doesn’t want to take over LARPs – will be a tool able to be used in varying degrees by different groups, to match all needs.

  1. Introduced Constitution
    -NZLARPS a charitable organisation
    -how to get people on/off Committee
    -member benefits
    -Requirements of Constitution e.g. finances audited
    -Amending procedure
    -Based on existing strongly legalised Constitution

  2. Called for comments on Constitution – none received

  3. Adam raised motion to accept the Constitution
    Steve seconded
    Motion was voted – unanimously accepted, 0 against, 0 abstaining.

  4. Form handed round for signing of Constitution acceptance, received proper amount of signatures.

  5. Ryan talked about Mordavia, and Steve talked about Og

  6. Lucy and others took over for improv games.