Seventh NZLARPS Committee Meeting
5th April, 7.20-10.15pm
Agenda:
- Previous minutes and actions
a) Common Seal - Nikki
b) Alternate signatures to bank account
c) Update Diatribe to allow upload of files for committee members - Meetings actions; completing agreed to actions and letting people know if you can’t complete an action.
- Post larps reviews; Mordavia Twilight in Eranov, Og
- Post social events; Afterlarp
- Upcoming Larps
a) Mayday
b) Warhammer
c) Nibelung - Web site update;
a) timeline
b) documents
c) emails - Newsletter, making sure we get it out so our members know we are there, and regular content
- Bank account details
- Publicity
a) Sunday article
b) Brochures
c) Getting the word out - Other Business
Six members present (Adam, Rhiannon, AJ, Craig, Nikki, Lucy). Also Marc and Ryan to talk about the upcoming Warhammer larp. Apologies from Mike. Steve absent. Hansi resigned position due to busyness.
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Previous minutes and actions were reviewed and accepted.
a) Nikki has had a Common Seal made – however later in the evening we discovered a few problems with it and will need to have it remade (says “Common Seal of New Zealand Roleplaying Society Incorporated” where it should say “Common Seal of the New Zealand Live Action Role-Playing Society Incorporated”)
b) The three required bank account signatures (Adam, Steve, Rhiannon) have all been officially recorded.
c) Diatribe needs some further updates. More space needs to be allocated, perhaps use Yahoo! or gmail for file storage as they have free gb’s of space. -
Actions proposed at meetings need to be agreed to, or delegated by the requisite member (who still takes responsibility for the job not being done). We need to be able to cross off things that have been done and make sure things are done within the month if possible.
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Post larps reviews; Mordavia Twilight in Eranov, Og
Twilight in Eranov made a profit of $200. This sets us up well to do more games. We got a high quality venue (creating a good atmosphere) for a low price and large numbers of players. Og made a small loss but was hailed as very good fun by all, and will be run again in the future, hopefully with more people. -
Post social events; Afterlarp
The Afterlarp party went until 5am and was a lot of fun, particularly the fighting. A success though some people would have liked to see a photo slideshow! And perhaps use one crewmember each game to just take lots of photos. -
Upcoming Larps
a) Mayday: This is going to be a smaller game. It will turn a profit. One prop only is needed – but other resources will be used up during the game – including cellphone credit for calls or txts that will be made by players as part of the game. This will also make the game self-documented. There will also be filming as part of the game itself, with TV crews (Adam-Doco) and journalists as characters. This game is designed to be run anywhere, free, within the society – information contained in a zip file on the website. Crew to be NZLARPS members only.
Mayday put forward as a Project – unanimously approved.
b) Warhammer: Epic Campaign live roleplaying game, based on the Warhammer universe and tabletop roleplaying game. Good and evil, chaos. Power struggles, random encounters, similar to ttrping type game. Will run essentially without crew as players will also be responsible for ‘mooks’ – bit parts like Orc #173 and Soldier #27 and Servant #94 as well as their main character/s. The game is hoped to essentially run itself in terms of plot, with sideways conflict and PVP combat. A try-out game will be run in November, probably with GM-created character concepts (like the Battlecry Mordavia game, or the Thin Red Line at NAAMA) Problems are the high amount of background which may be a hindrance especially for people who don’t know anything about Warhammer beforehand, the need to ask for permission from Games Workshop (if that doesn’t work the game will have to be changed a bit), a LOT of new costuming to be done, low possibility of not enough players, large budget mostly to go to props and workshop materials. There will be a costuming workshop in May, probably at Nikki’s place. Between games it will probably be run by a computerised system that Craig is getting set up.
Unanimously Approved as Project, resources will be allocated subject to further application (and perusal of budget, receipts etc.)
c) Nibelung: Still needs documentation. Props will be costly, can be reimbursed from receipts. Will be quite a costly game, more expensive than Mordavia, with a player cap of about 15. Weekend $100pp likely. Props will be big and difficult to make, but doable according to Craig. Software to ‘run the spaceship’ also needs to be made. Risks are the software programming, not enough players, need to be able to reuse props and still have them look cool.
Pending approval of budget forecasting. -
Web site update;
a) The homepage needs to be moved out of the ‘under construction’ phase, into an interim generic Front Page, with better lists of Projects, and easy-click details or forms of How to Join, where to send money, etc. Whether or not to have nzLARPS bank account details up. Also, website pages for specific games. This should be done within the month.
b) Documents are a little scattered around, need to be changed with the main page into easy-to-find formats (and not link-to-the-link-on-Diatribe-page)
c) Emails - some have been made and put in place, need to be beta tested so we can tell if they’re working or not. -
Newsletter, making sure we get it out so our members know we are there, and regular content. Craig is good at this. Some extra things we could think of putting in, aside from ‘These are the games coming up’ and ‘These are the cool games we just had’… articles/columns on roleplaying, a WANTED section (eg. Wanted: programmer to design Nibelung spaceship controls and evil spaceship blasting game; Wanted: Warhammer costumer with knowledge of Orcs)
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Bank account details – whether they should be put up on the website or not -probably on the joining page. May be few difficulties with people trying to do bank-loan scams.
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Publicity
a) Sunday article – was mostly good. Need to make it happen – push the good stuff and no publically Freaking the Mundanes for gratification.
b) Brochures – haven’t been done and Rhiannon doesn’t really know how.
c) Getting the word out – More games means more people. It is easier to promote games than the Society as a whole. Also, games mean more chance to promote discounts for NZLARPS members and will encourage more signups. Need “solidity not society”? Perhaps instead of brochures, which may well just make it to the next bin, have glossy rulebooks that will be kept. -
Other Business
If something is needed to be decided before the next meeting – use Forum and emails.
Action points:
Adam - Check Constitution on Project Manager details and takeover role
Craig – Set up Warhammer computerised system
- Budget for Nibelung
- Work on Website front page, project pages, and document storage
Nikki – Get common seal changed to correct specifications
Steve – Send electronic transfer bank account details to Craig, Adam and Rhiannon
Rhiannon – send Craig updated membership details for newsletters
Lucy – Find advertising opportunities through actors, improv groups etc.
Marc – work out Warhammer workshop preliminary budgets and source materials
- Budget for Warhammer first game
Erin – R&D Warhammer costuming and props making