Fourth NZLARPS Committee Meeting
4th January, 7.10-8.50pm
Agenda:
- Review minutes of previous meeting
- Possibility of North Head game
- First AGM and Mordavia prelarp party
- Nightmare Circle involvement with NZLARPS
- Costume supplier Malefoise
- Approve final constitution document
- Short games coming up - Greek LARP and BattleCry game
- Update on Og game
- Should we have a membership cost?
- Next Newsletter
- Update on website
- Other business
Members present: Rhiannon, Mike, Craig, A.J., Steve
Apologies: Hansi, Adam, Nikki
Absent: Lucy
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Minutes from last meeting reviewed and accepted.
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North Head game
Adam scoped out - North Head is run by DOC, some of the closed tunnels at Kennedy Park may be available through a contact with NSCC.
In the past there has been a very successful family walkthrough game - would bring in a fair profit. Other possibilities are - overnight LARP, a Mordavia-type game perhaps involving an Orc Boil. Idea-storming will be done on Diatribe website. -
AGM/Prelarp
Decided to combine the AGM and Mordavia prelarp. Will put the Constitution to the general meeting -questions on clarification only, yes/no vote - no on-spot edits. Not sure what venue would be best… Covert Theatre KRd, Community Centre, School Hall, Craig’s loft, Mike’s place, and the Kiwi Music Cafe (so far the best option)… vote on the Diatribe forum.
Budget of $100 for the AGM to get soft drinks, nibbles, pizza etc. Motion passed.
Probably going to be on the 1st of February, though that may be subject to change on venue problems. -
Nightmare Circle
A special affiliation - more ambiguous agreement. NC get the ability to borrow or hire gear as long as it is not in use, NC get more clout with getting venues etc., NC may possibly be able to get NZLARPS discounts with costume suppliers, may get a webpage on the NZLARPS site. NZLARPS will get bigger as a community, gain more members, and perhaps be able to borrow or hire gear from NC. -
Costume Supplier - Malefoise
French supplier, based in India (no factory, just one or two tailors). They only started recently, so are inclined to agreements to spread connections and sales base. They could give us bulk discounts, and perhaps membership discounts. We could give them banner ads, and use them as the primary costume supplier when competitive prices apply. The articles are amazingly well done, very good material and quality, and they can tailor articles to particular dimensions and colours as well as general sizes. Method of payment is online w/ credit card. -
Final constitution document
Constitution document passed without comment, will be voted in/out by AGM. -
Short games
Greek game - no word from Derek.
Battlecry game - NZLARPS has been given a slot from 2-6pm on Sunday 12 February. Will use light gear that can be put on easily - tunics etc. Perhaps have two shorter games, or several parties with various objectives. Perhaps need player GMs in charge of steering each group. Limited spaces for players. Perhaps have GMs giving vouchers for half price off joining NZLARPS to players, and “Come to Berium and continue the game!” Also have a stall on the Sat and Sunday, with discount flat rate $10 joining fee. -
Og update
Either north end Piha beach or further south Whatipu beach (more difficult to get to). Scenario and plans done, gear and costumes still to be made. To be an evening game, from 4-7pm (sunset 8pm). Date Sunday 5 March. -
Should we have a membership cost?
Went over Ryan’s idea. Decided that yes, NZLARPS does need to have some kind of membership fee. -
Will there be a Mordavia Afterlarp?
Leave till February to organise (shelve till AGM). Likely in March. Perhaps a BBQ in the park? -
Next Newsletter
Will be done by Craig as usual. Will feature Mordavia, Og, BattleCry and gear workshop. -
Update on website
Craig bought area (www.nzlarps.org) and extra space on holding account. Nothing more achieved so far, having problems with database and Ryan is away. -
Other Business
Logo - Will pick 3, discuss on the Diatribe forum, and have final vote at AGM using rank and total method.
Health and safety guidelines - will be written up and looked over, distributed to new GMs etc.
Points of action:
Craig to check out Kiwi Music Cafe as possible AGM/Prelarp venue
Steve to suggest bulk order from costume supplier on Diatribe, what do people want, first in first served to get bulk discount from Malefoise
Rhiannon to send NZLARPS membership list to Ryan for discounts on Mordavia game
Adam to send Derek documentation for his Greek LARP project
Mike to create gear acquisition form
Mike, AJ to get stuff for crew gear and Og workshop (Sun 22 Jan, 10-4)
Rhiannon to further chase 'missing Mordavia money’
Rhiannon to organise BattleCry game (or at least organise help)
Craig, Rhiannon to make flyers for BattleCry stall
Rhiannon to talk to Museum for possibly hiring dino suit for Og game
Mike to check out Whatipu and Piha Beach for Og venues
Mike to decide on gear to display at BattleCry