National NZLARPS Meeting 28 Sep 2011
Meeting opened with quorum.
President’s report
Anna thanks us all for coming as the administration is very important. NZLARPS is very lucky because we have the capital to make events happen because individuals do not always have the money to pay for venue bookings in advance. LARP is thriving in NZ. And this is great to see. This year NZLARPS has South Island members. We’re growing, we have money to spend on games and props and this has been a really positive year, and thanks to everyone for making it possible
Treasurer report via Hamish
We have made a profit therefore we need to pay tax. We got ourselves an IRD number, and the IRD made us fill in a bunch of reports. We have never applied for any official status but we have now applied for tax exempt status as an amateur sports club (which we fall under tax law). We think this will be accepted. However if we don’t get taxes status we will be able to have $1000 a year tax exempt, however we would need to pay tax on the profit over the last 5 years.
We discuss the option for being a charitable status – but it looks like there would be more issues in being one than benefits – for example the directors of a charity can’t benefit from the charity so it would mean committee members couldn’t attend games.
Hamish begs that if we spend money we need to keep all receipts.
Marketing report (in absentia)
Newsletters have been sent out, plans are being made for Armageddon .
IT officer’s report
Diatribe is active and thriving. NZLARPS website is being used, especially for administration of memberships which Ryan has made work well.
National Elections
Luisa and Phillip elected as scrutineers for the elections. Candidate’s statements read out from the website. The secretary read the statement for those unable to attention due to location.
Election Results
President: Scott Kelly
Secretary: Ellen Boucher
Treasurer: Anna Klein
Marketing: Michelle Burt
AGM Closed 8.30pm
Auckland AGM 2011
Opened 8.30pm
Apologies: Walter, Wong, Georgia
Regional Directors report.
Interesting year working with the Auckland committee and liaising with the National – deciding which issues should be bumped to National. Big thanks to Liz, Anna and esp Hamish for wrangling our accounts into shape.
Auckland ran an event in Dunedin this year, which was excellent to see. The committee has worked well together, and the sheer depth of games
Gear officers Report
Had donations from societies and individuals of gear, which is good. Another gear day planned. We had a few issues transferring gear to new containers but overall gear is good
Marketing Report
This year we ran Aether and Iron at Motat to see if we can cold market larp to people? Mostly people join larp because their friends larp – can we convince people of the street to come larp? We made photo boards, and photo albums. We wrote a beginners guide to larp. It was success. We had about 50/50 new to old attendees to Great Exhibition, several turned up to Chimera and others are continuing to build relationships with existing larpers.
Armagedon is being planned to continue to promote larp to newcomers . Working hard on developing new materials for the future promotions
TL:DR – it is possible to walk up to people and convince them to larp.
Treasurer Report:
Please see National AGM report. Asking Hamish nicely after a larp when he is in a good mood and offer him coke and food = accounts getting done.
Liz thanks Anna and Hamish for all their help
Secretary Report :
There are minutes online, there are pretty ballots for elections, the AGM has a venue.
Elections
Mike reminds attendees that proxy voting is only allowed if the chair is contacted 24 hours before hand with their reasons for not attending which the chair then chooses whether to accept or not. Reasons must be considered valid by the chair – because we require a minimum attendance for quorum and need to encourage attendance in person.
Nominated, seconded and accepted online
Director: Mike Curtis
Secretary: Zara Parsons
Treasurer: Anna Klein, Joseph Outram
Gear Officer: None
Marketing Officer: Anna Klein
General Officer: Cameron Burns, Michelle Burt
Further nominations
Anna nominates Muppet for gear, Tigger seconds, Muppet declines, and then accepts the nomination.
Anna nominates Nikki for gear, Tigger seconds, Nikki declines
Adam nominates Cameron for gear, Vanya second, Cameron accepts and then declines.
Anna nominates Dave Agnew for Marketing and Zara seconds, Dave accepts
Liz seconds Adam’s online nomination for Rowena as Secretary, Rowena declines
Muppet nominates Luisa for general officer, Prema seconds, Luisa accepts
Dave Agnew nominates himself for general officer, Muppet seconds, Dave accepts
Results
Regional Director: Mike
Secretary: Zara
Treasurer: Anna
Gear: Muppet
Marketing:
Anna withdraws her nomination after being elected Treasurer
Dave A – elected
General Officer
Dave A – withdraws is nomination after being elected marketing officer
Cameron - elected
Luisa - elected