12/03/2008
nzLARPs Committee Meeting
Present - AJ, Anna, Mike, Craig, Steph, Brian, Matt
Apologies - Steve, Scotty
Last minutes 13/02/2008
A5NoAb2
Matters Arising
Pan - done
Immersion - ISSN - in progress
Repay Matthew Brunston - Not yet
Financial Update
$2479 in acc
less out goings - Larp Con -Multiverse needs - Wolfgang needs - Immersion costs
Past Larps
Two affiliated games went well, Serenity and Nightmare Circle
Up Coming Larps
Nibelungen - Coming together well, may need a set dresser.
First Aid Kit
Serenity at Awhitu needed a first aid kit as there was an injury. Luckily there were props of sufficient quality to treat the injured.
Will people replace or pay for refills?
Expensive but improtant
Associates making use of the first aid kit would be expected to replace any items they use.
However, nzLARPS will arrange for refills from trusted sources and send a bill to the project/affiliate to cover the cost. The reason for this is that we want quality items in the kit, and we need to manage the procurement process accordingly.
First Aid Kit - Accident register, inventory, and proceedure to be developed - MC
Project Application - Knightshade
No docs in yet - AKl
Online voting once documents are in - AKl
Gear Officer Report
New projects in Hamilton will need gear, we will have to look at supplying them.
2014 Suspension
Not had time to organise
Financial Forecast etc needs to be completed before event - BW
Next few games will be run as Independent.
Immersion
Soon, with Serenity on the cover, and Multiverse on the back.
ISSN number will be included.
Jared will help with the spread.
eMailout promotes a community amongst larpers.
Membership Database
AJ started a page for all members, but some emails bounced, will need to put up a list for corrections.
Also hard to find out group info, a different type of access needed. AK to contact Ryan.
Meeting Dates
2nd Wednesday of each month. A7N0Ab0
AOB
Larp Con needs support, whoever thinks they can help should contact Anna.
Action List
First Aid Kit Inventory, accident register, and process - MC
Knightshade docs and online voting - AKl
2014 Paperwork - BW
Database dead links and info display, contact Ryan - AK
However, nzLARPS would arrange for refills from trusted sources and send a bill to the project/affiliate to cover the cost. The reason for this is that we want quality items in the kit, and we need to manage the procurement process accordingly.