Committee positions

nzLARPS
#1

These are the positions decided at the meeting, and my suggestions for titles and responsibility descriptions. Reply, copy, and edit to your liking.

President
Responsible for overall running of society. Decide vision for society, chair committee meetings, work for consensus in the committee, cast deciding vote in case of ties. Attend meetings as society representative.

Secretary
Keep all club correspondence in an organised fashion. Send letters as required. Send reminders of meetings to committee members. Take minutes at meetings and distribute to committee members. Communicate decisions made by committee to members.

Treasurer
Responsible for society finances. Keep general ledger to track society expenditure and income. Pay all society accounts. Bank money received. Advise on availability of funds for projects and committee initiatives. Distribute budgets to project owners and receive repayments. Pass accounts to society accountant to be registered with the government. Present financial report of current position at committee meetings.

Project Officer
Responsible for liaison with project owners. Make suggestions to members of project concepts that may meet the needs of members and help promote local LARP. Take submissions for new projects. Arrange for advice to be given to project owners. Help project owners to present project concepts to the committee, or present them in their absence. Advise in discussions of suitability of projects for support from society. Discuss committee decisions with project owners. In case of project rejection help the owner to re-prepare the submission in a fashion more likely to be accepted. For accepted projects, liaise and assist the project throughout it’s lifecycle. Maintain public calendar of project-related events, notify members of upcoming project events, and resolve potential timing conflicts between projects. Report on state of current projects to the committee.

Equipment Officer
Responsible for society-owned equipment. Organise for equipment to be stored, cleaned, repaired, and made available for project events. Keep records of where equipment is kept. Advise committee and project owners on what equipment is likely to be useful to current and future projects. Facilitate equipment workshops with project owners. Suggest equipment purchases. Report on state of equipment to committee.

Community Officer
Responsible for maintaining goodwill within the community of society members. Also responsible for promoting the society and LARP in general to the public. Greet new members and introduce them into the society. Arrange for social gatherings and self-improvement initiatives. Arrange for LARP and the society to be promoted to the public. Report on initiatives to the committee.

#2

Looks good to me

#3

Good work Ryan. Comments:

President Not sure if the President should “decide on vision”, maybe that should done by the group as a whole, and the Pres. should simply promote the vision.

That’s it, the rest is all good 8)

#4

Looks good to me. I think the term “Project coordinator” should be used rather than “Project officer”. It seems more intuitive to what their responsibility will be, and is probably less intimidating.

#5

Whether the President decides vision is definitely a matter of taste. Personally, I’d like to be able to vote for a president whose ideas align with my own, and have a fairly good idea that those ideas will get strongly pushed for. So I’d be happy with a more “presidental” approach. But I can understand if others would prefer a more consensus approach. Either way the committee has to agree on actual decisions, so in practice it’s democratic. Want to write up an alternative version of the President’s responsibilities Mike?

Craig, I just used the generic term “officer” for everything so that we didn’t end up with three different niggly titles (and the potential for even more in the future, if more roles get created). I agree that “Project Coordinator” is a more exact description (although that coudl be a deficit, as their job may go beyond coordination) and sounds more friendly. But “Equipment Manager” is probably more exact than Officer, and I’m buggered if I know what the Community person’s title should be. I thought it looked better and simpler as a whole if they all matched, but that’s just my personal preference. I hate title jockeying, so I figure if every title is equally bland no-one can complain.

I did look for a less officious title than “officer” for ages. The only one I could find was “agent”, but that’s just weird. Officer is a traditional term for committees, too.