[b]13/02/2008
nzLARPs Committee Meeting
Present[/b] - AJ, Anna, Mike, Craig, Steph, Scotty
Abs - Matt
Apologies - Steve, Brian
Last minutes 12/12/2008
A5NoAb1
Financial Update
$2500 in account.
+$165 for Broken window at Motu Moana
+$900 from Taupo Joust
-$200 for Motu Moana
Tigger owed for laundry - AKl
Financials for Pan Missing - CN
Past Larps
New Bretonia - Cancelled, not enough publicity?
Pan - Lots of players pulled out at the last minute. This lead to a short fall in funding, made up by nzLARPs.
Sanctuary - Went really really really well. Rocked.
Up Coming Larps
2014 - Bloody Sunday at the Meat works, bookings low.
Still going ahead as a non-nzLARPs larp.
Serenity - Affiliated
Night Mare Circle - Coming up.
Multiverse
High fantasy - More magic than Mordavia - July
Will have a marketing campaign in the lead up.
Online votes need to be completed.
Larp Convention
Sounds good., but more investigation into venue needed.
This is to attract new people.
Last weekend of August?
Accepted as a project A5N0Ab1
Financials to be voted on online.
Affiliated Justin Stockbridge
This took quite a while, committee members will need to add their name to the poll thread after voting to show that they have to indicate who has voted.
Suspension of 2014 as a project
What is needed before the next 2014 game.
Before game - Financial forecast, Keeps receipts.
After game - actuals, wrap up financials.
Joust
We had a successful partnership with the Joust organizers.
We’ve been offered a repeat for the next 2 - 3 years.
The Joust may be an ideal venue for a grand battle. - Talk to Ryan
Immersion
Due March 18th - Plans underway, and running on schedule.
$270 for 120 issues.
We need flyers for handouts
ISSN number needs to be put on - AKl
ISSN number needed for libraries.
Gear
Gear Rationalization on 12th was successful
Database made of what’s in which boxes.
Outstanding Gear - Wellington - Coming up with Frasier
- Lucy - gear at her place, needs returning
- Joust equipment
Consumables
No consumables will be loaned to non-projects, i.e. no make up.
First Aid kit lending is to discussed online by committee.
St Wolfgang Workshop - Next week.
Gollum - $150 to redo, damaged by Rat in Mikes shed.
Masks - No
Future Storage - Container? We need options.
Meat works - Concerns answered.
nzLARPs Mailing List - Satisfied with it so far
Keep it going - post draft 1st.
AOB
Zombie fest - Online voting to accept.
Successful in England, simple and easy system. Look like fun.
Maybe guide lines need to be developed for “remote” organizing of games.
Put a limit on new settings to prevent over saturation of new Larps.
2 day games before first weekend game to make a connection with the player base?
Non-refundable period? Portion (30%)?
Higher buffers to prevent financial loss?
Advise day games before weekend event.
Policy to be thrashed out online in committee forum.
Anna to educate general populace about affiliation rules about intellectual property.