NZLARPS Auckland committee meeting Feb 2011
Present : Mike, Rowena, Cameron, Malu
Apologies: Anna, Liz, Tigger
We had a special meeting at the gear rationalisation and voted Cameron to purchase new boxes up to $300. These were purchased and utilised. The gear rationalisation went well.
The letter from Ministry of Economic Development has bee handed to ational committee secretary to follow up urgently with the rest of the committee. They should also look at changing the official address of the society.
Upcoming larps
Battlecry
Monthly larps
General business
Malu advises committee that at the flagship meeting they discussed renew.org.nz, a business to business site to to link up those with surplus materials with those that need them. Similar to freecycle but for organisations. NZLARPS to look into joining.
We discuss that the project documents are no longer available online, and we discuss who might have an electronic copy to fix this.
Action point: Mike
Contact Adam and communicate with him regarding submitting a project without the forms.
Action point: Rowena
See if we can locate an electronic copy of the forms. Failing that, find an used copy from the secretary box and recreate the forms
Gear
Rowena raised the point that the previous committee had discussed renewing the gear library with a sewing bee, and then passing some of Auckland’s excess gear down to Wellington. It had been suggested that there were several costumes that were still in great condition, but have associations with particular characters from certain larps in Auckland, but the association would not be there in Wellington.
Cameron thinks the Auckland gear is at about the right level, so he is fine with the sewers making and item, and then a similar item being sent to Wellington.
We also discuss non sewers getting together to make some props. Perhaps discuss with Wellington if there is anything in particular they are lacking?
The committee agrees this is a good idea however we need to arrange a time for a sewing bee/gear day before this can happen.
Malu suggests that it would be advantageous to have a separate female box to make it easier on crew to costume. So have a unisex standard peasant box, and a female standard peasant box.
We discuss the ongoing issues around the gear being kept clean and organised at games. We need to encourage a culture where crew look after the gear and don’t just dump it anywhere. Especially important to keep wet gear away from dry, unused gear, to prevent mold. Mike suggests making cheap clothes racks with piping for the crew to hang gear on once its been used. Malu suggests having laundry bags for the wet costumes to be places in for laundering immediately after a game.
Experienced crew need to supervise the gear being put away so it is all placed in the correct boxes.
Action point: Malu
Will look into food processor and knives closer to Teonn.
Lost property has been advertised on diatribe.
If not claimed Cameron will auction off somehow and money to go to NZLARPS.
Action points from last month are still being worked on.
We discuss Larpwriter and how useful it is. Overall there has been very positive feedback. NZLARPS should make a donation to the development of it.
Meeting closed 8.50pm
*edited to change the meeting to Feb not Jan. Silly me 