Open: 7:40pm - Closed 9pm
Attending: Rowena, Stacey, Alistair, Beth (minutes), Mike, Dave, Michelle, KJ
Apologies: Walter phoned in.
Minutes: Read and passed.
Community Safety Meeting:
Have been unable to find a hall as it’s the busy season
Alistair and Walter have been working on a survey - we should release it with the dates so we can have the most people attend. Early February may work? Need to avoid Kapcon.
Contact from HELP and Rape Prevention seem on board.
Open to all larpers, NZLARPS members or not.
Action Points:
Look at getting a facilitator -someone trained.
Ask Nikki to talk to her Police friend who may be able to help.
Stacey to ask if her Husbands work colleague who works with the Special Victims Unit may be able to help.
Find a hall
Trailer:
It hasn’t been fixed yet, however Derek has offered to fix it for us. Koha for Derek - Box of beers motion has been passed.
An issue with the Jockey Wheel - it has broken. We can fix it but we need another wheel.
Do we want to sell it? - Issues with the Lion Grant, information may be in the secretary box?
Need to do a cost analysis to see how viable it is.
Action Point:
- Cost benefit analysis - completed and decision made by March 1st. Walter and Mike to get back to committee.
- Stacey to look into grants.
It may need a new place to live - Ben and Mathilde?
Armageddon:
Seemed good, have yet to compare email lists with who actually ended up coming to Chimera.
Chimera:
Feel was very positive, people were generally helpful.
Cars got broken into but we have options for security for next year.
No actuals of yet.
Hogwarts:
Up to date with payments.
Treasurer:
A few more costs Armageddon
Musketeers - around a $700
- Chimera - Cash: $939.90 paid into the Auckland account
$50 for NZLARPS memberships have been paid to the national account
Waiting for receipts from: Rowena and Hamish.
Rental storage: $3480 - has increased $10 a year since we got it. Look into getting a new storage facility - constricted by the amount of gear and the shelves.
Action Point: Stacey to look for a new place
Gear Report:
More new gear is coming in from Musketeers.
We should do a bit of a cull as a lot isn’t being used and some has been damaged from rain etc…
Marketing Report:
Have just launched the NZLARPS Auckland Facebook page. Purely an administration page.
Encourage people to ‘Like’ it even if they unfollow it afterwards - so that it continues to build a following.
Action Point:
Stacey to write a review of Chimera for the December newsletter.
Rowena to write
Alistair working on a Marketing survey to send out to all Auckland larpers
Upcoming projects:
- Summer Series. Dave and Martin have been running a poll. Looking at making a budget per game - charging to make a profit for NZLARPS. 2 games a day in a month. Budget will need to be approved at/before next meeting.
Workshops: “Weekend larps- A How to Guide” Nikki and Phillip, Tigger and Anna and Hamish are keen to help. - “Theatre form writer’s workshop” - smaller groups, the ‘why’ behind what we write, split into smaller groups to write a small larp. Reuben to help with mentoring - Prema and Walter to host? Small costs such as printing, charging $5 or so will ensure people actually turn up who have shown interest.
“Polish your larp for publishing?” - Maybe speak to Anna? Or Ryan?
-Switch from pay to account to purchase a ticket approach for paying for games. Looking at it for Saga - but it may be an issue for people who don’t have any credit cards.
Look into buying a printer? Larps cost a lot of money.Or Mike has one to donate but drivers may be an issue?
Action Point: Beth to talk to Reuben about what would be a suitable printer for us - double sided, A4, black and white, toner, portable, wireless printing,
