Hi all, it is that time of the year again where we have to host that administrative function known as the “Annual General Meeting.” As a heads up, Parliament has finally passed the new Incorporated Societies Act into law, which will have an impact in the near future on us.
NZLARPS Auckland will be holding its AGM on Tuesday 26 September 2023. We will start roughly at 8:30 pm following the National AGM. As in recent years, there will be no physical location and we will be hosting the AGM remotely via Zoom with voting to be conducted primarily via email voting.
Nominations for the Auckland Regional Committee can be made either in the thread below, in the thread on the NZLARPS facebook group or by emailing the Regional Director on auckland@nzlarps.org. Any nominations made via facebook or via email will be posted on the thread below for accurate recording.
Due to our online voting system, there will be no nominations accepted from the floor. The deadline for nominations is currently 17 September 2023 but this may be extended depending on the finalised date for the AGM. Any other motions can also be made via this thread or by email.
There are a couple of key points to note in respect of the AGM. Firstly, the Auckland Region also contains all members based in the Waikato Region, so if you live in that region, you are more than welcome to stand for the committee. Since March 2020 we have hosted the majority of our meetings via AV means.
As discussed last year, we are still dealing with the Incorporated Societies Act and how that affects us as a Society. There will be a greater discussion of that in the National AGM
Every candidate for committee must be proposed and seconded by two members. The candidate does not need to be a current NZLARPS member at time of nomination but they must join by the AGM.
The positions are:
Regional Director
Responsible for overall running of committee and society for the region. Promote the vision of the society, chair committee meetings, work for consensus in the committee. Attend meetings as regional representative of the society. Co-ordinate with other regional directors and Society President to ensure cooperation across the country in advancing the aims and visions of the society.
Regional Secretary
Keep all club correspondence in an organized fashion. Send letters as required. Send reminders of meetings to committee members. Take minutes at meetings and distribute to committee members. Communicate decisions made by committee to members.
Regional Treasurer
Responsible for society finances. Keep general ledger to track society expenditure and income. Pay all society accounts. Bank money received. Advise on availability of funds for projects and committee initiatives. Distribute budgets to project owners and receive repayments. Pass accounts to society accountant to be registered with the government. Present financial report of current position at committee meetings.
Regional Equipment Officer
Responsible for society-owned equipment. Organize for equipment to be stored, cleaned, repaired, and made available for project events. Keep records of where equipment is kept. Advise committee and project owners on what equipment is likely to be useful to current and future projects. Facilitate equipment workshops with project owners. Suggest equipment purchases. Report on state of equipment to committee.
Regional Marketing Officer
Identify online and offline communities. Devise strategies by which to promote larp games and events to these communities, with a view to recruiting new players into larping and potentially into joining nzLARPS. Coordinate marketing campaigns. Update the NZLARPS Auckland facebook page and any other social media.
Regional General Officer x 2
Can take up responsibilities as required.
Each position must be held by a separate individual.