April Minutes for Wellington Region NZLARPs Commitee

Wellington
#1

NZLARPs meeting,
2pm, Saturday 21st April.
Present;Anthony, Brooklynne, Donna, Bryn, Scott, Chris, Ellen, Malcolm,
Apologies; Matt Swain -

Agenda;

  1. Hydra debrief
    Good parts, lots of new gear gained for NZLARPs library, new people joined NZLARPs, 6 Memberships were given out.
    Some attendees have said they might now be going to chimera,
    New Gear: black mugs, floor mats, tiki torches, pen, black cloth, etc, etc,

Scott to run again, NZLARPs to take on financial responsibilities, Scott to retain leadership and direction.
Definitely at Brookfields Scout Camp again next year, Michelle confirmed to cook already, Ellen suggested flight cost cover from NZLARPs?
Confirmed Games for hydra next year, Warhammer 40k (Jon Ball), Bad Dreams (Vanya), Gladiators (Malcom), Slash2 (Ellen),

Would like more outdoor games next time, problem is weather at that time of year, not always nice?
Theme of the Con to be based on flagship LARP, but retain the same logo & brand, same time in April dodging the Easter weekend.

Flagship for 2013, get an Idea of what people want to play, then discuss and pick one in a group for the writers to plan and write.
Could be possible to change the time to another time slot? Friday Evening, or Saturday afternoon. Possible have 1 LARP on Sunday, the flagship, finish on a high. Earlier finish time, allowing pack up & cleaning to not go as late?

Combat based or included in the flagship larp, possibbly a gladiatorial theme, politics on the outside, watching gladiators in the arena, Spartacus styles?

Transport options regarding ppl getting to / from hydra - To be arranged by players themselves next year. Perhaps set up a thread on Diatribe for people to discuss. Look at hiring a trailer to transport gear on the Friday & Sunday, save doing multiple trips.

1 no show from the LARP, transport organisation left too late.
Money that was made to be distributed to those that are owed
Wellington NZLARPs made $780 - Nice pool to go towards purchaseing gear.

OVERALL SUCCESS!!

CHANGES, get numbers in rounds correct. Miss-calculations meant that there were less people than expected to fill the games.
Drop the character requirement to 10-18 ppl per game instead.
Perhaps use an air horn for signalling muster etc, more use of walkies? (Was pointed out that they were Normans)

Bad parts:
Discussion based on privacy issue that occurred on site. Specifics were dealt with as part of Hydra, thus information & names not revealed as part of NZLARPs meeting, however the overall problem was raised as part of a code of conduct discussion currently occuring at a National Level. Will advise other Con leaders of the non-specific problem as a general “Things to remind players of”.

2)Gear library
Things to buy - Bank Balance is starting to get momentum, we want to get some props.
Scott spoke to nick wolf regarding gear for AR33
Masks, Military Uniforms, Pith Helmets, Overalls, black robes.
Several things that NZLARPs could provide, this could bring down the cost of players & crew, as it would mean Nick wouldn’t have to pay for them and recover costs.

Things that NZLARP’s would like to get, no order of importance.
Masks - demons, monsters, Etc. Open eyes and mouth area.
Heavy Duty Wine glasses, glass or plastic. Brooklynne to investigate through hospitality friend.
Suggested 40-50. Counter suggestion of perhaps 20-25 to start, can always buy more!

iPod speaker set, something small and portable for some indoor games that uses music.
lighting - Better lighting, something brighter, more of, adaptable but safe.
Material for draping, different colours, Have lots of dark stuff at the moment, but some lighter colours, or brighter, reds, yellows, greens.
Tea cups & saucers - great for party larps, regency stuff, things to drink tea / coffee in without being cheap
Gazebos - Current ones are ok, but looking a bit worn, they are great for set dressing either outside for tents or inside for shrines etc.
Tentacles - for monsters, NOT Slash/fanfic games… :open_mouth:
Scott will be getting a printer to use, hopefully a colour one that does A3 & A4, but will advise when sourced.

  1. AetherCon
    promo material, delicious friends, tomb of a mad goddess.
    Great expedition,
    $50 desk, need people for desk,

  2. Upcoming games
    Boffo’s Birthday Bash - May 12th
    Look to the Skies - May 5th - Game of Days, Day of Games, that thing.
    Dry spell - mid July - possibly the 14th - Turnbull House - Scott/Ellen to confirm
    Time warp - June TBC by Brooklynne - Turnbull House
    Slash - 28th July - TBC by Ellen - EOI with sign up day occuring later.

The Bell & Bad Things in the Bayou requested to be re-run also. Dates pending requests and luls in the calendar.

  1. Workshops
    Shields, idiot to calculate possibility of doing one. Costs, timing, factoring in leaving things to dry etc. Possible to do some cutting and sticking, leave to dry while having lunch, running a game, or having combat practice, then continuing with making afterwards.
    Weapons, not a full workshop, perhaps a here’s one I made earlier, source items to show steps (lots of prep work) - go through the basics, “Here’s how I did mine” type thing. No cost except for time?
    Make up, Confirm with Norman - Monster Make up as last time, normal make up.
    Sewing bee, White Robes for NPC’s, other outfit pieces depending on what fabrics are available.

  2. further business.
    Armageddon Stall next year?? Brooklynne to out financial position for running a stall, will need people to man it, 2 in morning, afternon for 3 days. 12 people or people willing to do multiple shifts.

There were a few people that made only 1 choice for a slot. IF they don’t get it, does this mean they won’t be happy, or they don’t mind what game they are in? Possible to make choices mandatory? On Hydra Game selection page, an option for people who either want a break, or only really want to play 1 game.

Free Time
Any Free Game Space
I want to help cook/clean/prepare

Meeting Closed at 4:30pm

#2

Report from Dunedin: Ran Diamond Geezers at the Roleplaying Convention hosted by Otago Uni Roleplayers Society (OURS). 10 players, in the middle of collecting feedback but so far all positive. Had a mix of novice and experienced larpers, went really well. Thanks to Scott for all his help getting it sorted :slight_smile:

Next in the pipeline is a larger game (~20 people) to be run “first weekend of Semester 2” (I have no idea when that is yet). Looks at this stage like it will be Dead Man’s Chest as it’s been recommended to me by both Anna K and Scott.

I’m slowly gaining momentum inside OURS for the idea of one-off games being a regular thing.

Mid term goals:

Make sure there are 3-4 mini-roleplaying tournaments held, and have a "Friday Night LARP" at each of them (ala Buckets of Dice, for those that have been to them)
Run the occasional single-day, one-off game (as Daphne did for Black Hart of Camelot last year)

Long term goals:

Get in contact with the wider community and establish LARP as something to do for fun there
Establish a "Dunedin Gear Pool" that people can borrow out of for their own games
Organise and run "Cerberus", to compliment Hydra and Chimera

I had an absolute blast at Hydra, but I was also keeping an eye out for whatever I could pick up on how it was run, in order to start planning for Cerberus. I think I’ve picked up quite a few things, but will be doing the same when I go to Chimera later this year (at least, that’s the plan). I plan on picking Scott and Anna’s brains rather intensively so as not to reinvent the wheel too many times.

The Dunedin LARPer, out :slight_smile:

#3

Awesome work on Hydra, cool to hear it went well and turned a good profit to go back into running games.

#4

Yay for Hydra!

If the flagship does move from Saturday night, I was thinking about offering a kind of Time Traveller’s Ball for that slot, which would be more of a themed cosplay event and excuse for socialising than a true larp, for people who want to spend the evening relaxing. Kind of with a premise of a kid’s having a weird dream, or some timelords are having a party or whatever, so there’s a bit of a structure, but people can turn up as anything they like. Would people be interested?

[quote]Tea cups & saucers - great for party larps, regency stuff, things to drink tea / coffee in without being cheap[/quote]Maybe a big teapot as well?

Thanks for putting the minutes up, Chris.

#5

The one we had on Saturday was ~$10 at the Warehouse; they had a slightly larger model for a slight increase in price (they also had ones shaped like elephants, but I don’t think that’s what we want)

The next game involving tea should definitely acquire one.

#6

So how many people would be interested in this?

We have the corflute, so we could easily do a “one for you and one for the gear pool” setup. It would however take all day - you’d need to make the corflute sandwich, leave it to dry for a few hours, tape the edges, stick the edging and facing on, leave it to dry for a few more hours, and finally cover it. At that stage you could either take it home to paint, or grip and boss it there and then.

Costwise, for we’re looking at fixed costs of ~$80 (2 cans of SprayDos, a tin of ADOS, duct tape, knives and brushes), plus a roll of foam for every two shields ($12 - $16 depending on whether it is on special), either $6 per shield for dog collars or $1 for a boss, and a few metres of plain black fabric. If NZLARPS picks up half the cost (because we’d get half the shields), then I think we’re looking at a round $20 per participant. People would have to bring a 1m square piece of fabric for the face; I can bring backing fabric and leather for grips. The leftover foam can be used in a subsequent weapons demonstration