Or in other words, a rule which prevents us from voting for Anna is a bad one!
Not just Anna, but anyone that the community thinks is up to the task.
While I’m still of a mind that whoever does step into the role should be someone who understands the NZ larp community, Ryan does have a point, and it despite my earlier grumbling it also applies to not being able to pick someone good for the job just because they haven’t been “on the scene” long enough.
I still think that whoever steps into out governing roles needs some experience within the community, but I guess that will happen as par for the course. I can’t imagine anyone new to the community would immediately want to take over, and anyone that did would likely raise enough alarm bells in the back of heads that it wouldn’t happen. Even though NZLARPS is all about the games, this is the one part of it all that needs to be taken seriously, so hopefully everyone has that in mind.
I believe the appropriate term is “rule 7”. If you haven’t heard of this, google it.
Indeed a rule that Ryan should perhaps look up however I am a fan of the subclause to rule 7 - that of rule 7a - I also recomend resurch into this.
Ryan’s not the only one that needs to look it up, and 7a only applies if everyone thinks so…
Actually Rule 7a applies if your faction agree’s with you - it also helps if your faction ref / gm agree’s with you 
[quote=“Xcerus”]Indeed a rule that Ryan should perhaps look up however I am a fan of the subclause to rule 7 - that of rule 7a - I also recomend resurch into this.[/quote]Since a straight Google search for the phrase “Rule 7” is going to direct people to a UK larp forum with no obvious explanation of why its called that, perhaps you could move away from injokes and just say what you mean.
For everybody else, this is a UK term: Rule 7: Don’t take the piss, Rule 7a: Unless it’s funny. I’d like to add a rider, Rule 7b: What you think is funny and other people think is funny might not be the same thing.
Thanks Stephanie. I Googled it and wondered what the hell i was looking at…
I was looking at pie, so could see how this could get confusing. Rules 7, 7a, and possibly 7b all look like hog wash and should be hog washed as such.
Or at least stricken from the records…
You’re hogwash
Your FACE is hogwash! 
I couldn’t resist… 
sigh 
Please stay on topic.
The final list of proposed changes to the constitution, and the other in which they are to be voted upon, was emailed out to all members of the society this evening. Please find below a copy posted for public perusal:
Summary of Proposed Changes to the nzLARPS Constitution to be voted on at the AGM on September 30th.
The Committee of nzLARPS proposes the following changes be made to the constitution of the society:
1 Distance Voting
1. Distance Voting Electronically
That section 12 be amended with the addition of a clause that reads:
“(e) For Members of the Society whom are eligible to vote at an AGM or SGM but who are unable to attend such for the reason of their current place of residence being outside the city in which it is held, a provision shall is made for distance voting whereby the voting forms will be made available at a pre-advertised time electronically and they must within an advertised time frame be returned to a pre-determined email address to be counted by the scrutineers.”
And that this amendment come into effect immediately.
2 Spelling and Grammar
2. Correcting Our Name, Part 1
That Section (1) be changed to “NEW ZEALAND LIVE ACTION ROLE PLAYING SOCIETY INCORPORATED” since that is the name we are registered under, is on our bank account, our common seal etc. In addition, further change to Section (1) that the abbreviated form of the society name be “NZLARPS Inc” instead of “NZ LARPS Inc” since that is what is most commonly called.
3. Correct the Name of Our Hobby
That “Live Action Role-Play” be changed to “live action role playing” in all occurrences in the constitution
4. Correcting Spelling Errors, Part 1
That the line “6. ANNUAL SUPSCRIPTIONS” on page 4 be changed to “6. ANNUAL SUBSCRIPTIONS”
5. Correcting Spelling Errors, Part 2
That the line “7. FAILURE TO PAY SUBSCRITPTIONS OR LEVIES ETC” on page 4 be changed to “7. FAILURE TO PAY SUBSCRIPTIONS OR LEVIES ETC”
6. Correcting Our Name, Part 2
That the line “potentially into joining nzLARPS. Coordinate marketing campaigns” on page 8 be changed to “potentially into joining NZLARPS. Coordinate marketing campaigns”
3 Registered Office
7. Registered Office Made Generic
That Section (28) “Registered Office” be amended with the removal of the statement of specific address listed in the constitution and that “The Registered Office of the Society will be determined within seven (7) days of the Annual General Meeting and advertised to all members of the Society.” be placed in its place.
4 Presidential Term Limit Removal
8. Removal Term Limit on Position of President
That Section (19c) - the clause limiting any president to two consecutive terms – be removed with the option of amending this motion to instate a new clause imposing a limit to be voted upon on preceding the adoption of this motion.
5 Email Notification
9. Service of Notices to Include Email
That Section (34) “Service of Notices” be amended to include email as follows: “Every notice required to be given to the members or any of them shall deem to have been duly delivered if posted to him in a prepared letter addressed to him at his last known address or sent to his registered email address as set out in the Register of Members.”
6 The Creation of Regional Committees
10. The Addition of Regional Branches to the Constitution.
That a new section be added between 10 and 11 entitled “Formation of Regional Branches” which reads:
”From time to time, at the discretion of the Central Committee, a regional branch of the Society may be formed to facilitate the administration of the Society’s activities for a given region. The Regional Branches shall be formed as thus:
(a) The region must define its geographical boundaries and demonstrate a volume of activity within it that requires, or will soon require, the presence of its own administrative body to act on behalf of the Society.
(b) The Regional Branch must properly incorporate as a regional branch as per the requirements of the Incorporated Societies Act of New Zealand
© The Regional Branch will be bound by the Constitution of the Society and society procedures regarding project and affiliate status, and financial reporting.
(d) The Regional Branch will hold Annual General Meetings as set out in Sections 12, 13 and 14 and elect a Regional Committee as detailed in Section “Appointment and Removal of Committee”
(e) The Regional Branch will be responsible for the keeping of its own accounts and the Regional Treasurer will work with the National Treasurer for the preparation of the annual accounts.”
And that all sections be re numbered accordingly
10 a) Regional AGMs
That the Section entitled “Annual General Meeting” be amended to read “The Annual General Meeting shall be held once a year by each regional branch of the Society simultaneously upon the date and at the time and place to be fixed by the President or in his default absence or inability the Committee for the following purposes:”
10 b) Clarification of Appointment of Regional Committees
That an amendment to the section “Appointment and Removal of Committee” be made whereby an additional clause is added which reads
“b) Each regional branch shall at every Annual General Meeting elect a Regional Committee consisting of a Regional Director, Regional Treasurer, Regional Secretary, Regional Equipment Officer, Regional Marketing Officer who shall hold office until resignation expulsion suspension or removal from office or election of successors to office. They may, at their discretion, also appoint up to 2 General Officers.”
and that all following clauses be re numbered accordingly.
10 c) Changes to the Constitution under a society with more than one branch
That Section 31 Clause A be amended to read:
”31(a) The Constitution may be altered added to or rescinded or otherwise amended by resolution passed by a two-third majority of the total number of members of the Society present at General Meeting of which fourteen (14) days notice has been given and distance voting provisions put in place as in 12(e) to allow regional branches to vote in order to most fully represent all members of the society.”
10 d) Statement of Regional Committee Structure
That a Section “Structure of Regional Committees” be created that reads as follows:
“A Regional committee shall consist of seven (7) members, comprising of a Regional Director, Regional Treasurer, Regional Secretary, Regional Equipment Officer, Regional Marketing Officer, and two other general Committee
Regional Director
Responsible for overall running of committee and society for the region. Promote the vision of the society, chair committee meetings, work for consensus in the committee. Attend meetings as regional representative of the society. Co-ordinate with other regional directors and Society President to ensure cooperation across the country in advancing the aims and visions of the society.
Regional Secretary
Keep all club correspondence in an organised fashion. Send letters as required. Send reminders of meetings to committee members. Take minutes at meetings and distribute to committee members. Communicate decisions made by committee to members.
Regional Treasurer
Responsible for society finances. Keep general ledger to track society expenditure and income. Pay all society accounts. Bank money received. Advise on availability of funds for projects and committee initiatives. Distribute budgets to project owners and receive repayments. Pass accounts to society accountant to be registered with the government. Present financial report of current position at committee meetings.
Regional Equipment Officer
Responsible for society-owned equipment. Organise for equipment to be stored, cleaned, repaired, and made available for project events. Keep records of where equipment is kept. Advise committee and project owners on what equipment is likely to be useful to current and future projects. Facilitate equipment workshops with project owners. Suggest equipment purchases. Report on state of equipment to committee.
Regional Marketing Officer
Identify online and offline communities. Devise strategies by which to promote larp games and events to these communities, with a view to recruiting new players into larping and potentially into joining nzLARPS. Coordinate marketing campaigns
Regional General Officer x 2
Can take up responsibilities as required.”
10 e) Regional Voting Eligibility
That the following clause be added to section 12:
“(f) A member shall be eligible to vote in a regional AGM if that members primary place of Residence – that listed on the membership roll – lies within the area covered by that regional committee”
7A Appointment of the Central Committee as the Auckland Regional Committee
11. Central Committee to serve as Auckland Regional committee
That a clause be added to the constitution where appropriate that reads:
“The Region of Auckland City shall have no regional committee and the central society committee shall act in that capacity for the greater Auckland city region.”
7B Decentralisation of Committees (Alternative to Amendment 11)
12. De-Centralising the Society
An alternative option to having the Central Committee based in Auckland as proposed in Amendment 10, and all others being regional committees is to have the Auckland committee be simply a regional committee. This version proposes that the head of the Auckland committee is a regional director and the role of President is a national one. The benefit of this would be not having Auckland as the “head” of the society and allowing members in other cities to have the chance to step into the role. This requires the following two amendments to the constitution:
12 b) The President
That a new section entitled “Society President” be created to read:
"The President of the society shall be responsible for overall running of society, promoting the vision of the society, chair committee meetings, work for consensus in the committee, cast deciding vote in case of ties, attend meetings as society representative, liaising with all regional directors to coordinate the workings of the Society across New Zealand, managing matters related to the core function of the society, the first point of contact for those wishing to contact the society.
a) The President shall be selected from amongst nominated members across all regions
b) The President shall be voted on by the total members of the society across all regions during the Annual General Meeting”
8 Requirements for President and Regional Director
13. Imposition of Requirements for those Running for President and Regional Director
That Section 20 be amended with the addition of the two following clauses:
“(b) As of the start of 2010, No member may be nominated for the office of President until they have served one full term in any other office of NZLARPS.”
and
“© No member may be nominated for the office of Regional Director until they have served one full term in any other office of NZLARPS, unless this is the first year of the formation of that specific Regional Committee.”
And that all following Clauses be renumbered accordingly
Before anyone else points them out, Although care was taken to make sure that glaring contriditions were avoided…Still some errors and points slipped by the last check (I’m not sure that the wider pubic would have noticed but I thought I’d mention them):
That should be “…proposed in Amendment 11…”
And all references to section numbering are pre-meeting numberings.
But these a minor points, but none the less I feel they should be pointed out.
Little typos:
quote For Members of the Society whom are eligible to vote at an AGM or SGM[/quote]“whom” should be “who”
[quote]provision shall is made for distance voting [/quote]“is” should be “be”