[quote=“IdiotSavant”]Or you could see if someone can put together a seperate one-day tabletop RPG event on the second day, just to help cover the costs.
What is it with per-head venue costs? Can’t they just charge a fixed fee?[/quote]
Ah, the hilarity of scout camps in the AUckland region. It’s a per head cost with a minimum of 35 people (so if less then 35 people turn up, you’re still paying for 35). Over and above 35 people, you’re paying the per head cost per head.
Then again, I think Motu Moana charge per head that sleeps at the camp. I’m not sure how they’d treat a whole troupe of daytrippers. I’ll ring them up tomorrow and have a long chat on how this can be worked. Once I have a forecasted cost for the venue hire, I should be able to see whether a con alone could fund it (unlikely) and how much of a success the Sunday event is going to have to be. Or we could run a Friday evening event too - IdiotSavant linked me to the game materials for “Breakout Day” which is another successful KapCon larp, also known as “The Call Centre of Cthulhu” and there’s a dedicated Cthulhu gaming sect in Auckland, so that might score us some income as well.
Motu Moana is still my first choice, especially since if we do end up having to take it for the entire weekend, we are able to offer cheap/free accomodation for out of towners which might lure us some new faces to game with.
I’ll post again tomorrow after I’ve chatted to Motu Moana, since then we’ll have numbers and be able to make choices as opposed to just speculation.
Thanks to everyone who has given me advice or input on this, I really do appreciate it, especially Ryan and IdiotSavant.